Project Coordinator

The Project Coordinator will report to the Program Manager/Head of Programs. He/she will play an important role by taking responsibility for field project implementation, oversee field team and sub-office operations, organizing and managing data and information from project team, and consolidate reports and inputs as per ECHO guidelines and policies while ensuring program quality.

Responsibilities:

Under the guidance and supervision of Program Manager/Head of Programs, the Project Coordinator will be responsible for the following deliverables;

Oversee field office operations, manage field team and technical consultants/experts, and resolve operational challenges, with a certain degree of autonomy in managing issues related to the daily implementation of the activities.

Coordinate and oversee the Inclusive Hazard Vulnerability Assessment (IHVA) in target areas in coordination with the technical expert.

Oversee Community-based DRR activities, including development of community-led village level DRR Plans, UC and District level DRR Plans, design and implementation of Early Warning Mechanisms, CBDRM and emergency response trainings to LSOs and VOs, awareness raising campaigns, distribution of emergency response kits, and tree plantation activity in target areas.

Oversee School based DRR activities, including development of school safety plans, retrofitting and rehabilitation of school infrastructure, mock drills for school staff and students, as well as awareness raising campaign.

Oversee and assign field staff relevant responsibilities including field visits for project activities including Community mobilization, Activity Implementation, Data management and Project monitoring, Baseline, Edline, Post Distribution Monitoring (PDM), Pre-KAP and Post-KAP surveys, as per the project Daily Implementation Plan (DIP).

Develop project monthly, interim and final narrative reports as per the standard reporting template and submit weekly progress updates to Senior Management against the Daily Implementation Plan (DIP).

Report to the senior management any issues, including implementation challenges, to Senior Management on a regular basis.

Assist Senior Management in decision making regarding activity design and implementation based on field experience from current and past projects.

Based on a constant evaluation of the daily activities, suggest to the senior management about modifications and improvements of implementation methodology, staff composition, assets and equipment’s, etc.

Coordinate multiple field interventions and assigned field staff to ensure optimum use of the project assets, equipment and means.

Coordinate with Consortium Partner field teams and facilitate joint consortium or donor visits, if needed.

Train field team on Cesvi’s basic principles, policies, approach to humanitarian interventions, codes of conduct/C3 policy etc.

Update the project work-plan/Detail Implementation Plan, and monitor that the implementation of the activities respects the time-table milestones and deadlines.

Quickly react to changes of any kind in the context in which the project activities are being implemented, inform the senior management about them and contribute to finding proper adjustments.

At field level, establish and maintain contacts with other actors involved in the implementation process (local authorities, beneficiaries and their representatives, other humanitarian organisations, etc.) and report to the Program Manager any information, communications, request, originating from them.

Represent Cesvi and regularly participate in relevant cluster/working groups for sharing project updates and progress etc.

Develop the capacity to record, elaborate and report to the PM Field staff’s feedback on daily activities, suggestions, proposals, analysis, requests, complaints, and any inputs which could increase the quality of Cesvi’s humanitarian interventions.

Develop a good knowledge of the intervention areas, communities, socio-economic conditions, needs, constraints.

 Ensure compliance to Cesvi’s Code of Conduct policies in both, office management and field operations. Timely inform the HoM, PM and other colleagues of any issues that might endanger the security of people and goods related to the project.

In absence of a direct line manager, provide inputs for the mid-term and final evaluation of project field staff.

Be available for any other tasks directly related to the activities of Cesvi in different geographical locations in Pakistan in case of emergency provinces.

Conduct regular field visits, at least 50% of the time, to oversee and monitor field operations.

Any other job-related tasks assigned by the supervisor.

While we thank all applicants in advance for their interest in this position, only those who are shortlisted for the interview, will be contacted.

Cesvi is an equal opportunity employer and encourages those from diverse backgrounds to apply.

Application will be processed on a rolling basis.

To learn more about who we are and what we do, please visit our international website

Note: The hiring of a candidate for this position is based upon donor Funding. CESVI-Pakistan retains the right to conduct a criminal history check in accordance with the law.

All the positions will be filled on priority basis and applications will be closed as soon as positions are filled. Every application that fits the job description will undergo a careful review.