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Secretary / Receptionist

Secretary/Receptionist required urgently for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the clients, visitors etc. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support. Nice looking confident females required to perform the following tasks:

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages. ensuring receipt to addressee and/or providing necessary informmation about the firm.

• Greets individuals entering the building for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.

• Maintains building information (e.g. use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.

• Maintains reception area materials (e.g. job applications, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.

• Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.

• Processes a variety of records for the purpose of conveying information as per company guidelines and regulations.

• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

• Skills are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications

• Ability is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, jobrelated equipment.