Record Keeper

AA Exchange Private

جون ۰۴, ۲۰۲۵ شائع ہوئی 100 نے دیکھا Report Job

PKR. 18,000 - 18,000/Month

Job Summary
We are seeking a detail-oriented and organized Records Coordinator to manage both physical and digital filing systems within our organization. The ideal candidate will be responsible for maintaining accurate, secure, and accessible records, ensuring compliance with company policies and confidentiality standards. This role requires strong organizational skills, a commitment to data integrity, and the ability to collaborate effectively with various departments.

Key Responsibilities
- Maintain comprehensive physical and digital filing systems, ensuring all important documents are properly labeled, classified, and archived for easy retrieval.
- Systematically organize files to facilitate quick access and reference by authorized personnel.
- Regularly update logs and databases with new or revised information to keep records current and accurate.
- Monitor the flow of outgoing and incoming documents, maintaining detailed registers to track their movement.
- Archive or securely dispose of outdated records in accordance with company policies and regulatory requirements.
- Ensure all records are stored securely to prevent unauthorized access, maintaining strict confidentiality of sensitive data and company information.
- Coordinate with various departments to collect or deliver records as needed, ensuring smooth communication and timely handling of documents.
- Provide requested documents promptly to authorized individuals, supporting operational efficiency.
- Assist in the preparation of reports related to record management activities, contributing to transparency and accountability.
- Prepare and organize documentation required for internal and external audits, ensuring all records are accurate and complete during inspections.

Required Qualifications
- Basic proficiency in MS Office applications, particularly Excel and Word, to manage and update records efficiently.
- Exceptional attention to detail and strong organizational skills to maintain orderly filing systems and accurate documentation.
- Ability to handle sensitive information responsibly, maintaining confidentiality at all times.
- Strong communication skills to coordinate effectively with different departments and respond to document requests promptly.

Preferred Qualifications and Benefits
While not explicitly stated, candidates with prior experience in records management or administrative roles will be highly valued. Familiarity with audit processes and document control standards is advantageous.

This position offers the opportunity to contribute to the smooth operation of the organization by ensuring that critical information is well-managed and secure. If you are meticulous, reliable, and committed to maintaining high standards of record-keeping, we encourage you to apply.