Front Desk Officer

HS Real Estate

جون ۰۵, ۲۰۲۵ شائع ہوئی 123 نے دیکھا Report Job

PKR. 60,000 - 60,000/Month

Job Summary
We are seeking a professional and organized Office Administrator to serve as the first point of contact for visitors and to ensure the smooth operation of our office environment. This role requires a proactive individual who can manage multiple administrative tasks, maintain security protocols, and support both employees and clients with efficiency and professionalism. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities
- Greet and welcome visitors warmly, directing them to the appropriate personnel or departments, and promptly notifying staff of visitor arrivals.
- Maintain and oversee the security and telecommunications systems to ensure a safe and efficient workplace.
- Respond to visitor inquiries or refer them to the relevant company personnel as needed.
- Manage office supply inventories by monitoring stock levels and placing orders to avoid shortages.
- Prepare and distribute regular reports to support management and operational decision-making.
- Maintain and update company databases, ensuring accuracy and confidentiality of information.
- Organize and maintain a systematic filing system for important and confidential documents, facilitating easy retrieval and compliance with data protection standards.
- Address queries from employees and clients promptly, providing clear and helpful information.
- Review and update office policies regularly to reflect current practices and regulatory requirements.
- Demonstrate excellent communication, interpersonal, and organizational skills to foster a positive office environment.
- Apply project management, bookkeeping, and time management skills to improve overall office productivity and efficiency.

Required Qualifications
- Proven experience in office administration or a related role, demonstrating the ability to manage multiple tasks effectively.
- Strong communication skills, both verbal and written, with the ability to interact professionally with visitors, employees, and clients.
- Proficiency in managing security and telecommunications systems within an office setting.
- Competence in maintaining databases and filing systems, with a keen eye for detail and confidentiality.
- Ability to prepare clear and concise reports.
- Excellent organizational skills, with the capacity to prioritize tasks and manage time efficiently.
- Familiarity with office supply management and procurement processes.
- Basic knowledge of project management and bookkeeping principles to support office operations.

Preferred Qualifications and Benefits
While not explicitly stated, candidates with additional experience in project management software, advanced bookkeeping, or prior work in a corporate office environment will be highly regarded. Benefits typically include a collaborative work culture, opportunities for professional development, and a supportive team environment.

If you are a motivated individual with a commitment to maintaining a professional office atmosphere and enhancing operational productivity, we encourage you to apply for this vital role within our organization.