Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the CEO by managing a dynamic calendar, coordinating meetings, and handling a variety of administrative tasks. This role demands exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will be adept at working independently while fostering collaboration across departments to ensure seamless operations and timely execution of projects.

Key Responsibilities
- Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and follow-ups to optimize time and productivity.
- Prepare detailed schedules, meeting briefs, agendas, and presentations to support executive decision-making.
- Monitor deadlines, deliverables, and project timelines across various departments to ensure alignment and timely completion.
- Plan and organize both domestic and international travel arrangements, including flights, accommodations, and transportation logistics.
- Develop comprehensive travel itineraries, cost plans, and budgets utilizing Google Sheets for accurate tracking and expense management.
- Coordinate logistics for both business and personal schedules, ensuring smooth transitions and minimal disruptions.
- Prepare concise and clear reports, meeting summaries, minutes, and action item lists to facilitate effective communication and follow-up.
- Act as a liaison to facilitate timely communication and follow-ups with internal teams and external stakeholders.
- Maintain an organized filing system for both physical and digital documents, ensuring easy retrieval and confidentiality.
- Uphold the highest standards of professionalism and confidentiality in all communications and interactions.

Required Qualifications
- Strong written and verbal communication skills, capable of drafting clear and professional correspondence and reports.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications (Sheets, Docs, Calendar, Gmail).
- Exceptional organizational skills with the ability to multitask and prioritize effectively under pressure.
- Keen attention to detail, ensuring accuracy in scheduling, reporting, and document management.
- Ability to work independently with minimal supervision, as well as collaboratively within a fast-paced and dynamic environment.
- Excellent interpersonal skills to interact professionally with executives, team members, and external partners.

Preferred Qualifications and Benefits
While not explicitly stated, candidates with prior experience supporting senior executives or managing complex schedules and travel logistics will be highly valued. Familiarity with budgeting and cost management tools, particularly within Google Sheets, is advantageous. This role offers the opportunity to work closely with top leadership, contributing to strategic initiatives and gaining exposure to various facets of the organization.

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This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and is committed to delivering exceptional administrative support. If you are a proactive problem solver with a passion for organization and communication, we encourage you to apply.