Consultant for Training on Disaster Risk Reduction (DRR)

1.    Objective of the assignment:

Objective of this assignment is to prepare training Manual/ material on Disaster Risk Management (DRM) cycle (prevention/mitigation, preparedness, response, and recovery/rehabilitation) and deliver a training on Emergency Preparedness, Anticipatory Actions and Response/ DRM cycle for members of Emergency response team lower and Upper Chitral.

2.    Duties and Responsibilities:

Under the direct supervision of the Muslim Aid District Coordinator, Individual Consultant is to prepare standardized 2-day training on Disaster Risk Management (DRM) cycle (risks assessment and profiling, hazards monitoring, early warning, preparedness and early action, response, recovery and rehabilitation) after preparation of training materials and deliver 13 trainings sessions (each training will consist on 2 days) to the 400 identified members in districts lower and Upper Chitral.

The Individual Consultant will be expected to achieve following deliverables:

• Prepare DRM training manual
• Prepare standardized 2-day training plan on Disaster Risk Reduction.
• Deliver one standardized 2-day training on DRR to members of local Emergency Response team lower and Upper Chitral
• Final Training report 

In detail Individual Consultant is expected to:

Prepare tailored training programme on Disaster Risk Management cycle for ERT team lower and Upper Chitral in by adapting the training materials. The Individual Consultant propose updates the training curriculum, training plan, content, and agenda. The proposed adaptations and updates will be submitted for approval to MAP Project Team, and upon its consent the Individual Consultant will prepare full-fledged programmer and materials for the training (up to 2 training day in total). The training should focus on the DRM Cycle with integrated Climate Change and explanations of each of the following pillar: 

Pillar 1: Risk Analysis (Disaster risk knowledge with basic first Aid)

Pillar 2: Hazard Analysis (Detection, observation, monitoring, analysis and forecasting of hazards.)

Pillar 3: Early Warning System (Warning dissemination and communication) in local context.

Pillar 4: Preparedness, Anticipatory Actions and response capabilities within 72 hours of emergency

Mock drills in Emergency Response

Training materials prepared by the Individual Consultant will consist of agenda, PowerPoint presentations, compilation of relevant readings, list of references, exercises, group work tools, models of relevant documents and a training evaluation form.

The duration of this task is estimated to be 8 working days including delivery of 2-day training within one months.

3.    Manual Development:

A training agenda and manual will be developed by the Individual Consultant covering all above-mentioned training objectives; the Individual Consultant will also propose the methodology and agenda for above mentioned objective in the technical proposal.

Identify the trainings and its Training/ Capacity Building Plans

Develop a Training/ Capacity Building Manual 

4.    Training Delivery:

The selected Individual Consultant will deliver the DRR training sessions according to the Manual and session plans approved by Muslim Aid Pakistan for 400 participants. The training participants would be identified by Muslim Aid Pakistan.

5.    Pre-post evaluation:

Evaluation and grading of participants will be conducted in the start and end of training for assessing level and increase of knowledge 

6.    Reporting:

The Individual Consultant must submit detailed Training report on following format.

• Title page
• Table of contents
• Training session plan (with date, location, sessions)
• List of participants
• Attendance sheets with registration form
• Results of pre- and post-test with analysis
• A group photo and a few more photos of training activity
• Participants’ feedback about training and trainer
• Training proceedings (brief)
• Action plans/Small group or individual projects submitted by the trainees for further practical implementation

7.    Training Duration and Participants:

The duration of the DRR Training will be 2 days; the number of participants will vary between 25 to 32 for each training. Daily training time will be at least 6 hours (0900 - 1600 Hours)

8.   Required Skills and Experience 8.1 Academic Qualifications/Education:

·        Advanced university degree (Master’s degree or equivalent) in Disaster Risk Management (DRM), Environment, Development, Economics, Political or Social Sciences Management or related fields

8.2 Experience:

• Demonstrated experience of successfully designing and conducting trainings specifically on designing disaster risk reduction, Disaster Risk Management, Climate Change and having successfully completed at least 3, 4 training programs on same/similar thematic areas
• Strong understanding of Disaster Risk Reduction (DRR) and climate change in particular their multi-sectoral development-oriented aspects
• Have adequate knowledge and understanding about local and regional gender dynamics as well as understanding of context related to culture, security, rural life, and training of diverse participants
• Strong track record with at least 5 years of experience in developing training modules, and in designing and rolling out DRR training programmes (of national/provincial scale) with national and/or international agencies
• Excellent analytical and presentation skills, and ability to conceptualize and write concisely and clearly

9.    Languages Requirements:

• Fluency in written and spoken English and local languages (Urdu and local Chitrali) is required for this assignment

10.    Other Requirements:

• Excellent computer skills (MS Office applications) and ability to use information technologies as a tool and resource

11.    Content of the Proposal:

• The Individual Consultant will be required to submit a detailed proposal for Delivery of DRR training. The proposal should be divided into two parts, i.e. technical and financial. The technical part will contain the following sections
• Experience in leading and co leading similar assignment 
• Experience in relevant field (Demonstrated experience of successfully designing and conducting trainings specifically on themes of DRR and having successfully completed at least 3, 4 training programs on same/similar thematic areas)
• Experience in developing of training modules, designing and rolling out of training programs in national and provincial level with national and international agencies
• Qualification and experience of the staff along with CVs
• Assignments completion reports prepared in past
• Detailed methodology designed for designing and rolling out training
• Detailed timeframe/ Work plan/ proposed DRR training agenda and contents of the sessions aligned with the above-mentioned pillars of DRR/ Training calendar (including dates for submission of the first draft and final report)
• The financial part will describe the estimated cost for the consultancy services in detail

12.    Currency:

All currency in the proposal shall be quoted in Pakistan Rupees (PKR).

13.    Timeframe and duration of the assignment:

The suggested time frame is one month to begin by the 1st of April 2024. The final report must be submitted on or before 31st May 2024. However, the Individual Consultant will submit a proposed work plan with key milestones within a week of signing of the contract, which will be reviewed and approved by MAP. It is anticipated that the first draft of the DRR training report will be produced within 7 days of signing of the contract and the finding of the report will be presented to the MAP and in a scheduled meeting for finalization and approval of the training agenda.  The final reports should be submitted within 10 days on receiving feedback.  During the whole period follow up meeting will be held between the Individual Consultant and MAP.

14.    Supervision & reporting:

The final selected Individual Consultants will report to Muslim Aid Pakistan’s District Coordinators of Lower and Upper Chitral.

15.    Ethical considerations:

The Individual Consultant may adapt/customize material from other sources developed by international organizations, including but not limited to Oxfam, GIZ, IFAD, FAO and other UN agencies. However, the Individual Consultant will have to ensure adherence to the standard protocols of citation/referencing by seeking permission/acknowledgement of the sources from where training material/contents are to be adapted/customized for the proposed training. The onus of any liability/claim from any party regarding plagiarism or misuse of their material will be on the training Individual Consultant.

• The Individual Consultant will ensure use of National languages (Urdu and local languages of Chitral) in conducting all the training sessions with the Selected Beneficiaries in their respective Districts.
• All training agenda/agenda/material developed under this consultancy will be the property of Muslim Aid Pakistan, the Individual Consultant or any of their representative will not use part or whole of the training material and/or any associated materials for any other assignment either for or any other client without prior written permission from Muslim Aid Pakistan 

16.    Acceptance of Proposals:

MAP reserves the right not to accept the lowest or any proposal and to annul the bidding process without assigning any reason whatsoever.

The acceptance criteria will be as follows:

• Individual Consultant must be technically complaint to initial screening criteria mentioned
• Individual Consultant must score at least 70% in the technical evaluation
• Individual Consultant must be the qualify the interview process
• Must have valid NTN number

Note: Failing to qualify on any of the above criteria will not be considered for further evaluation

17.    General Terms and Conditions:

The proposal and price shall remain valid for a period of not less than 90 days from the closing date of the submission of the proposal.

• The technical and financial proposals should be delivered in separate sealed envelopes. At the top left of the envelopes, it should be clearly stated “Proposal for DRR Training in Chitral”, and it should be clearly stated on the envelope, whether it contains the technical or the financial proposal.
• The Competent Authority reserves the right to accept or reject any or all RFP at any stage without assigning any reason thereof.
• In case of delay in the execution of the contract, MAP reserves the rights to impose penalty not exceeding 5 % of the total amount of the contract.
• If the progress of work is not to the satisfaction of the MAP, the work will be awarded to another party at the risk and cost of the consultant. In such an eventuality, if any excess amount is to be paid by MAP, it will be recovered from the consultant.
• MAP has the rights to add, enhance or remove any functionality not disturbing the major scope of work.
• MAP will not bear any expense incurred in the preparation of proposals in response to this RFP.
• All responses to this RFP shall become the property of MAP.
• Proposals sent to MAP by Fax or Email will not be accepted.
• Proposals submitted after due date and time will be rejected.
• Individual Consultant must fill and sign the Declaration of Conflict of Interest given at end of the TOR and must submit with technical proposal.
• An effort by any individual Consultant to influence MAP, “directly or indirectly through unfair means”, in MAP proposal evaluation, proposal comparison or contract award decisions, to meet or discuss with any MAP official unless desired by the MAP may result in the rejection of bidder’s proposal.

18.    Financial and Technical Proposal submission:

The potential candidates can drop technical and financial proposal only through courier, to the following addresses clearly marked as follows (The proposal delivered without courier will not be accepted):

NOT TO BE OPENED BY THE REGISTRY

(Technical proposal separate sealed envelopes for DRR Training) in Districts Lower Chitral and upper Chitral

 MUSLIM AID Ad (MAP)

Main Garam Chashma road, Balach Bazar, Near Government high school, Balach Chitral.

 All proposals must be received by Thursday 28th March 2024: 5:30 PM.

 LATE SUBMISSION OF PROPOSAL: Proposal received after the deadline for submission of Proposals will not be considered.