• Oversee the overall financial and administrative management of the programme;
• Maintain a complete set of books of account according to the principle of accounting and update it on a daily basis. Ensure the accuracy of supporting documents;
• Liaision with Sindh SDGs Section and planning and development department regarding financial and Administrative activities and tasks.
• Facilitation of workshops and trainings with Government departments and UN Agencies.
• Follow up on the activities and monitor advance balances of resources disbursed, verify availability of funds for project activities and recommend changes in budget line if needed. The draft budget for budget revision;
• Supervise AFO prepare vouchers and process payments for all financial transactions.
• Provide support to prepare annual and quarterly work plans and budgets in consultation with the PM.
• Verify Combine Delivery Report (CDR) for Certification;
• Manage annual audit exercise, prepare audit follow-up action plans, and ensure that the action plan is implemented;
• Prepare monthly shadow budget for tracking the delivery of the programme;
• Oversee the contracts with implementing partners including governmental, non-governmental, and community-based organizations as well as with service providers for the programme (individuals and companies);
• Ensure the compliance of all the provisions of guidelines regarding personnel management, procurement, sub-contract and financial management;
• Prepare annual human resources and procurement (requisition) plans and implement them;
• Draw up specifications for the equipment required for procurement in close work with the project team as per guidelines; maintain and update an inventory and ensure proper operation, maintenance
• Keep records on non-expendable equipment (NEE), conduct physical verification at least once a year and prepare annual physical verification report of NEE to be submitted to UNDP CO.

Finance & Administration Management:

I am closely working with Project and Output Leads in budget preparation, revisions and forecasting activities in line with the work plan and will also conduct Budget Variance Analysis (BVA) meetings for tracking expenses so that overall payment milestones are duly addressed and reconciled as appropriate.
Responsible for overall administrative and HR management at the provincial and district levels.

Liaison with Local government and all SDGs-linked departments of Sindh regarding financial and Administrative activities and tasks.


Facilitation of workshops and trainings with all Government departments, ADLG and UCLG throughout Sindh province.

Adhere to the Organisation’s policies/procedures including finance, human resources, security, procurement and logistics, and ensure staff compliance.
Follow standard procedures with proper approval and ensure timely supply of goods with quality.
Maintain inventory record having fund/project-wise details with placement.
Initiate tagging of each asset assigning appropriate identification numbers.
Make sure detail record of each vehicle, process staff claims, and vehicles accidents claims for reimbursements fulfilling prerequisites by coordinating with Head office.
Arrange immediate repairs of vehicles in case of accidents.
Office, equipment maintenance meeting arrangement, logistic and other general administrative activities.
Ensure smooth operation of the LEAD for SDGs Programme Pakistan activities in the Province, including timely reporting to the line manager.
Submit an internal monthly report on progress of the project and other reports as necessary.
Maintain a robust financial system and controls to ensure the efficiency, integrity and transparency of every single transaction in accordance with UCLG ASPAC guidelines, EU and internationally accepted accounting standards;
Ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organisation and scanned copies are also saved;
Coordination with project leads for monthly actual cash projections. Ensure that adequate funds are available to meet Programme needs;
Maintain effective control over cash funds and bank account (ensure that cash in hand and bank reconcile with accounting records).  Management and routine reconciliation of the programme bank account and petty cash funds;
Support the Finance & Administration Manager for month-end closing procedures and data entry in the accounting software;
Implement provincial staff payroll including responsibility for maintenance of gratuity, insurances (if applicable) and disbursements to tax authorities;
Support the Finance & Administration Manager to plan and manage and update budgets;
Support the Finance & Administration Manager to prepare and reconcile departmental work plans with the phased budgets;
Support the Finance & Administration Manager to prepare monthly planning matrix/BVA against the planned activities;
Contribute to financial management and monitoring through supporting budget tracking mechanisms including accurate tracking of over/under spending of activity and output budgets;
Manage the financial records and make it available for monitoring and audit purposes
Facilitate local tax reporting for the programme;
Ensure all reports from the field sites are received and submitted on time to M&E Focal Person, as needed
Support procurement in accordance with programme procedures;
Routine and ad-hoc reporting on financial and payroll matters;
Facilitate internal / external auditors during internal / external audits;
Oversee the recruitment and orientation of local project staff.
Participate in professional development activities, as needed or assigned.
Provide efficient supervision and management for all direct reports and lead the establishment and functioning of a strong, effective and coordinated team.
Ensure the proper implementation of Organisation’s performance management process for direct reports, including job description development, regular feedback, mid-term reviews, annual performance appraisals and staff training and development.
Complete other tasks related to finance and administration as reasonably requested by the Finance & Administration Manager.

In coordination with Finance and Operations, monitor and facilitate the compliance of donor and IRC requirements.
Update the financial records/ vouchers regularly as required by IRC and donors.
Liaison with Punjab Population Innovation Department regarding financial activities and tasks.
Liaison with all departments for the spending as per the Budget tracker.
Processing of payments at field office Rahimyar Khan and ensuring compliance with IRC procurement policies and donor requirements.
Generate monthly invoices in the format specified by the donor.
Ensure that the invoice is supported with all supporting documents for the donor\'s monthly verifications.
Support donor auditors in the verification of monthly invoices for approval and address any issues raised by the auditor.
Ensure monthly invoices and any other financial reports for donors are submitted on time and on appropriate formats.
Ensure monthly invoice/financial reports are prepared in accordance with donor-approved financial limits.
Keep track of mobilization advance and cash flow of the project. Prepare monthly cash flow forecast for the Rahimyar Khan office and coordinate with the country office finance team to arrange funds etc.
Maintain a record of all bank payments and cash for the office.
Manage all payments through the BVA system.
Prepare and submit all taxes in their appropriate sections as per FBR rules and regulations.

Major Responsibilities:
Managing all aspects of day-to-day operations & liaison with Finance, HR, Admin, Supply Chain and Security in the field office.
Maintain proper filing of Finance, HR, Admin, Supply Chain and Security in the field office.
Liaison with the Education Department for the training and workshops of academic and administrative staff, Providing them with teaching manuals and training manuals.
Support logistic arrangements for project activities.
Ensure compliance with defined procedures and guidelines.
Ensure timely completion of payments in compliance with the defined P&P.
Prepare the cash payments for training participants.
Assist the provincial operations team with any other operations activity.
Prepare monthly advance reconciliations for the field office.
Preparing Monthly cash/funds forecasting for the Field office.
Work as custodian of district office inventory and makes ensured the safety of assets.
Assist DPM with staff monthly time sheets.
Responsible for HR record maintenance at the district level.
Conduct a time sheet audit for the field office from time to time.
General Administration Responsibilities:
Supervise all administration activities in the district office on a daily basis.
Updating office and staff administrative procedures and forms as needed.
Assist the Program department and staff in the implementation of administrative systems & procedures in their respective departments.
Maintain petty cash and replenishment if required. Facilities Management & Supplies.
Maintain inventory records for Office Equipment, Furniture & Supplies.
Ensure timely filing of each department as needed.
Support the District Manager in organizing office events, Meetings etc.
To ensure assistance in organizing training for program staff.
Logistics Duties:
Review all Purchase Requests & bills before approval.
Manage the fleet in the field office.
Ensure consistently excellent transportation support for programs and the management.
Ensure proper use of PRP vehicles, Maintain logs sheets and recommend modifications as needed.
Maintain monthly vehicle management report.

Finance
• Maintain all financial systems for the office and ensure full compliance with QC financial Procedures.
• Accurate and timely Cash disbursements, Cash receipts, on a daily basis to ensure proper accounts distribution and adhering to QC’s accounting policies and procedures vis-à-vis GAAP following Fund Accounting system.
• Review all financial entries for accuracy and compliance;
• Perform reconciliation of all sub-ledgers
• Perform monthly intra-company reconciliation.
• Ensure monthly preparation of bank reconciliations.
• Assistance in internal reporting
• Supervise deduction of withholding taxes
• Payroll and computation of gratuity and other staff benefits and tracking
• Ensure that expenses are timely and appropriately charged to respective Fund Codes
• Ensure that donor’s audit requirements are met as per contract.
• Ensure that Partners’ Advances are liquidated well ahead of contract closing and Expenses are included in donor report on time.
• Ensure that no unallowable/ineligible costs are charged to any donor.
• Assistance in monthly financial books closing.
• Manage all bank and cash payments.
• Record and monitor all bank and cash transactions in Excel based cashbook.
• Updates accounts related to CO in line with QC requirements.
• Prepare cash flow projections and bank top-up requests.
• Provide guidance and training to programme staff on financial and accounting issues.
• Oversee the effective running of the financial procedures all field offices, including Procurement, Logistics and communications, safety and security of office premises etc.
• Manage all offices financial record.
• Oversee financial system are with in line with QC Financial guidelines
• Full line management responsibility for relevant staff.
• Conducts frequent field supervision of the overall non-food and food management;
• Closely monitors commodity end use, warehouse management and relief supplies handling;
Operations JD\'s etc..

•Process of bank transaction on daily basis. Implement internal control procedures, in keeping with IRC policies and procedures to ensure that bank book is updated on daily basis.
•Review and check all transactions are in compliance with donor and IRC requirements.
•To assist in preparing cash forecast and Cash Transfer Request for overall program keeping in view the monthly cash needs.
•Assist Senior Finance Officer in monitoring of the district offices when required.
•Produce timely and regular balance sheet account reconciliation. Identify difference or discrepancies and follow up as appropriate, in keeping with IRC policy and procedures and standard practices.
•Preparation and checking of bank reconciliation statements of all accounts on monthly basis then send it to country office.
•Participate in professional development activities, as needed or requested.
•Dealing with FBR to submit tax as per Government tax law then sends it to country office.
•Assist Senior Finance Officer to prepare BVA/Update Grants/Budget Filling.
•Assist Senior Finance Officer to prepare Interim & Final Reports.
•Perform other duties, as necessary or as requested.

•Process of bank transaction on daily basis. Implement internal control procedures, in keeping with IRC policies and procedures to ensure that bank book is updated on daily basis.
•Review and check all transactions are in compliance with donor and IRC requirements.
•To assist in preparing cash forecast and Cash Transfer Request for overall program keeping in view the monthly cash needs.
•Assist Senior Finance Manager in monitoring of the district offices when required.
•Produce timely and regular balance sheet account reconciliation. Identify difference or discrepancies and follow up as appropriate, in keeping with IRC policy and procedures and standard practices.
•Preparation and checking of bank reconciliation statements of all accounts on monthly basis then send it to country office.
•Participate in professional development activities, as needed or requested.
•Dealing with FBR to submit tax as per Government tax law then sends it to country office.
•Perform other duties, as necessary or as requested.

•Process of bank transaction on daily basis. Implement internal control procedures, in keeping with IRC policies and procedures to ensure that bank book is updated on daily basis.
•Review and check all transactions are in compliance with donor and IRC requirements.
•To assist in preparing cash forecast and Cash Transfer Request for overall program keeping in view the monthly cash needs.
•Assist Senior Finance Manager in monitoring of the district offices when required.
•Produce timely and regular balance sheet account reconciliation. Identify difference or discrepancies and follow up as appropriate, in keeping with IRC policy and procedures and standard practices.
•Preparation and checking of bank reconciliation statements of all accounts on monthly basis then send it to country office.
•Participate in professional development activities, as needed or requested.
•Dealing with FBR to submit tax as per Government tax law then sends it to country office.
•Perform other duties, as necessary or as requested.

•Implement Administration & financial policies and procedures
•Establish and maintain cash controls
•Establish, maintain and reconcile the general ledger
•Monitor cash reserves and investments
•Maintain the accounts payable and accounts receivable systems in order to ensure
•complete and accurate records of all moneys
•Assist Executive Admin & Accounts to reviewing budget and program expenditure on monthly basis
•Process pay cheques
•Reconcile weekly deposits
•Prepare and reconcile bank statements
•Prepare balance sheets, monthly financial statements, prepare quarterly reports
•Maintain financial files and records
•Repair and maintenance of office building and premises, computer and office equipment.
•To manage stock control and ordering of supplies.
•To ensure that the office space is well maintained.
•Maintain petty cash and handle all administrative expenses/payments.
•Maintain office stationary.
•Ensure the office & working environment is clean and tidy, timely collection and disposal of garbage in a proper manner and facilities are maintained and well taken care of.
•Supervise the mess. Purchasing of food items and accounting the float promptly.
•Maintain staff records, including leave, sickness and performance.
•Perform any other tasks that may be assigned from time to time by the management.

•Managing general administrative duties including office administration, personal administration, logistics management, scheduling of appointments and meetings.
•Managing the internal and external mails.
•Maintenance of office supplies and office equipment.
•Personal Management system including all personnel Records: Prepared appointment letters, job descriptions, contracts form and personal cards.
•Responsible for the financial transactions - accounts payable and accounts receivable, reconciliation at month end.
•Managing payment of invoices and mange the record details.
•Dealing with Auditors, Banks, Suppliers and stakeholders.