Admin and Logistics Assistant

Organization Summary:

Qatar Charity is a Doha-Qatar based International Non-Governmental Organization. Since the inception of QC services in Pakistan early 1992, the organization reflect its greater scope of work to respond to extreme poverty and the Government’s priorities. QC through its field offices enabled itself to strategically address the developmental and humanitarian needs at the very local level. QC is undertaking programmes associated with the socio-economic development of the Country. The projects are categorized under six programme pillars: Youth Leadership & Social Protection, Education, Provision of WASH, Health (with a focus on MNCH), Economic Empowerment & Sustainable Livelihood (EESL) and Disaster Response & Preparedness (DRP), along with its Seasonal Programs like meat distribution, Ramadhan program etc. In Pakistan, Qatar Charity is having its country office in Islamabad and field offices in KPK, Punjab, Sindh, Baluchistan, and AJK.

Project Summary:

With financial support from UNICEF and Qatar Charity in collaboration with Local Government (LG&RDD), Balochistan and Commissionerate for Afghan Refugees (CARS), Qatar Charity is implementing a PATS Plus Project (RRP) for Afghan Refugees and Host Communities in Six Districts of Balochistan i.e., Quetta, Pishin, Muslim Bagh, Loralai, Chaman and Chaghi. The aim of the Project is to declare 100 villages Open Defecation free (ODF) in these Six Districts through Social Mobilization and Capacity Building of Local Community and different Stakeholders, to minimize the water borne diseases and bring a behavior change in the communities for the safe disposal of human excreta.

Job Description

• Ensure compliance with all regulatory requirements as relating to QC Policies
• Contribute to the detailing of the admin, and logistical activities in the Project Implementation Plan (PIP).
• Ensure all the project procurement on time as per QC procurement protocols.
• Plan the Administrative, and Logistics needs according to the results of the Rapid Need Assessment conducted by the field team.
• Provide the Administrative, and Logistics inputs during the acceptance of incoming all supplies and materials at the warehouse or project site.
• Regularly update supplies and payment records of the respective staff and vendors. 
• Cross-check the specification of supplies and materials along with the field engineer vis-à-vis approved samples and properly maintained supply register on daily basis.
• Closely monitors commodity end use, warehouse management and relief supplies handling.
• Formulates and coordinates all relief supplies control measures, supplies tracking systems, accounting systems and generally accepted commodity accounting principles to ensure compliance at all levels.
• Responsible for the overall Administration, Asset, Warehouse, and Fleet Management.
• Conduct all the administrative, and logistical procedures to comply with the Qatar Charity’s approved policies.
• Given the limitation of human resources imposed by the Donor, segregation of duties will be cross matched with the staff in Country Office.
• To ensure the self-safety and security by observing the security protocols of the country office and the donor.
•  Perform general administrative duties; tending, postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required.
• Organize events or meetings as required.
• Under the supervision of the Project manager support the movement of all goods and equipment in coordination with the Logistic Coordinator to ensure efficient and timely delivery of the supply of Project.

Qatar Charity’s Core Values and Commitments: Qatar Charity Pakistan is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom QC engages. Qatar Charity Pakistan expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks.

Qatar Charity Pakistan sees diversity of nationalities, genders, beliefs, profiles, and statuses among its Human Resources as a major asset and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.

Qatar Charity Pakistan applies a policy of zero tolerance towards exploitation, sexual abuse, and mistreatment, in all its forms, of women, children and all other vulnerable persons.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Qatar Charity Pakistan is an equal opportunities employer.