Position: Regional Awards and Reporting Officer – Asia and Africa
Location: Africa, Asia, Europe (Remote)
Reports : Directly to Regional Awards Manager (RAM) with functional line to Senior Regional Program Officer (SRPO)
Duration: 12 months
About Relief International: Relief International (RI) is a leading nonprofit organization working in 18 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
RI combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
RI includes four corporate members of the RI alliance: RI-US, RI-UK, MRCA/RI-France and RI- Europe. Under our alliance agreement, we operate as a single, shared management structure. In addition, RI has country offices registered as affiliates of one of the alliance members in an additional 18 countries.
Key Job Functions:
· Is a key member of the newly established global Awards Management team (direct reporting line to Regional Awards Manager) and Regional Program team (dotted reporting line to Regional Senior Program Officer or Regional Program Officer).
· Focal point for all awards processes (grants and contracts) for the Regional Support Office (RSO). This includes serving as primary point of communication between country offices (COs) and Global Support Office (GSO) on new and existing award management processes.
· Support the Regional Awards Manager in ensuring overall donor compliance of awards among all Country Offices in the Region, providing technical support when requested.
· Support the Regional Senior Program Officer in the review of donor reports and other contractual deliverables, and assist with their submission (as needed) in respective donor portals.
Drive award management processes
· Support in agreement review process for new awards, engaging all necessary RI staff at Country, Region and headquarters levels.
· Support and co-lead program compliance start-up calls/meetings including developing compliance summaries for new awards. Ensures the readiness for project audits, with a keen eye and special attention to donor compliance.
· Ensure that required sub-agreements for any sub-grantees under RI are appropriately developed and reviewed
· Leads the filing system for awards in Award Management unit (AMU) box folders including ensuring audit-ready file management.
· Participate in portfolio review calls especially ensuring that NCEs (if required) and modifications are triggered in a timely manner
· Triggers the project setup and modification in RI financial database (Netsuite) under the supervision of the Regional Awards Manager.
· Participate in regular pre and award close-out call for compliance, including advising on audit readiness, disposition of equipment, other donor requirement and close-out forms sign-off.
· Works with Awards Management leadership to design, roll out, and maintain the award management system in the Region.
· Liaise with relevant departments for any Award related issues.
Provide support to compliance oversight
Under the Regional Awards Manager’s delegation, guide the Country Offices (particularly Awards Management Focal Points) on donor regulations at key phases of the award cycle, especially:
Provide support to donor reporting and communications
Under the Regional Senior Program Officer’s delegation and request, contribute to high quality and accurate donor reporting and RSO-led communication initiatives. Specifically, the RARO would:
Others:
Qualifications and Requirements:
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
pRelief International entered in 2005 after a devastating earthquake where we were among the first organizations to respond. Today our programs focus on improving educational outcomes for vulnerable children. We collaborate with children's, students, parents, teachers, community leaders, and government ministries to enroll Afghan refugee and Pakistani children in the 45 schools we support, working to transform an educational system that suffers from poor graduation rates due to poverty and under-investment. In addition to our focus on the education sector, our past work in Pakistan has included responding to the country’s frequent natural disasters by partnering with local communities to restore livelihoods through sustainable agricultural programs, as well as providing healthcare, life-saving shelter kits, food aid, and cash assistance to families displaced by conflict. Relief International is scaling up engagement and anticipating significant program growth in the coming years to continue this groundbreaking work/p