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Executive Assistant

We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

Act as the point of contact between the manager and internal/external clients.
Screen and direct phone calls and distribute correspondence.
Handle requests and queries appropriately.
Copying, scanning, and faxing documents, as well as taking notes.
Manage diary and schedule meetings and appointments.
Make travel arrangements.
Take dictation and minutes.
Source office supplies.
Produce reports, presentations and briefs.
Devise and maintain office filing system.
Typing, formatting, and editing reports, documents, and presentations.

Requirements

Bachelor degree.
PA diploma or certification would be considered an advantage.
1-2 years of experience as a personal assistant would be advantageous.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Proficiency in IT knowledge.
Knowledge of office management systems and procedures.
Proven work experience as a Personal Assistant.
MS Office and English proficiency.
Outstanding organizational and time management skills.
Up-to-date with latest office gadgets and applications.
Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Discretion and confidentiality.