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Executive Coordinator / Administrator

CDZR Services Limited

卡拉奇，巴基斯坦

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发布 Jan 11, 2020 13 查看

PKR. 35,000 - 50,000/Month

Responsibilities

Proactively supporting the Advisory Services Unit by independently handling all assigned administrative duties and balancing the needs of multiple staff members on their teams.
Effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), e-filing, processing and reconciling team expense accounts, handling various invoice arrangement.
Assist and in some cases drive consistent communication across the region and facilitate monthly update and leadership calls.
Drive leadership roundtable agenda and maintain monthly email / blog for Regional Executive.
Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in director’s signature.
Provide general office administrative services including expense resolution, invoices and receipts reconciliation, ensure timely payments to vendors or service providers, conference room and location coordination and ordering office supplies.
Support budget management, liaising with finance to ensure costs are monitored and controlled.
Assist with job candidate interview scheduling.
Run reports in excel, access, business objects and other data gathering & presentation programs.
Assist in keeping organization charts up to date as directed.
Maintain filing and records management systems and other office flow procedures which may be confidential.

Requirements

• Minimum Bachelor's Degree from an accredited university or college.

• Minimum of 5-6 years’ experience working for a multinational, bank or big local group.

• Knowledge of general office management and current computer / office communications technologies.