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Executive Assistant

ZEM Builders

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PKR. 20,000 - 50,000/Month

About Us:

Since its inception in 2005, ZEM Builders has grown into one of most prominent builders in Bahria Town.
We have developed/managed array of residential, commercial, and retail properties throughout Bahria Rawalpindi.
ZEM Builders envisions world class luxury living for people of Pakistan, and with this ambition at its core, has taken its projects to pinnacle of excellence.

Scope/About the Role:

We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
You will work on a one-to-one basis on a variety of tasks related to CEO working life and communication.

Functional Skills/Knowledge area:

Responsibilities:

Acting as a first point of contact: dealing with correspondence and phone calls
Managing the calendar and organizing meetings and appointments, often controlling access to the manager/executive.
Maintain all hard copy and digital records for ongoing executive projects
Booking and arranging travel, transport and accommodation.
Organizing events and conferences.
Reminding the CEO of important tasks and deadlines.
Typing, compiling and preparing reports, presentations and correspondence.
Managing databases and filing systems.
Liaising with staff, suppliers and clients.
Collating and filing expenses.
Manage and schedule meetings and appointments.
Provide support at meetings including minutes and follow-up actions.
All required persons receive invitations prior to the event.
Invitations are professional and are of a high quality.
Conduct research to analyze market trends, customer behavior, and competitive landscape, and prepare reports by collecting, analyzing, and summarizing data.
Gather data on competitors and analyze their prices, sales, and method of marketing and distribution.
Other tasks as assigned.

Other Criteria:

Discretion and trustworthiness: you will often be party of confidential information
Exceptional verbal and written communication skills.
Exceptional organizational and time-management skills
Follows instructions clearly and accurately within a timely fashion
Proactive and enthusiastic about delivering positive results.
Ability to multitask and prioritize daily workload
Passion, drive and the desire to be a part of a growing team that makes a difference for both the company and our clients.
Thrive in a fast paced, innovative work environment.
Ability to build rapport and collaborate with others within the company and externally.

Education:

· Degree(s): BBA/ MBA or equivalent degree from reputed university.

Work experience: