Accounts & Admin Coordinator

Spell Engineering, based in Lahore, Pakistan, is seeking a responsible and organized Accounts & Admin Coordinator to oversee daily accounting and administrative tasks. This role involves providing direct support to the CEO and management, ensuring smooth office operations, and maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities independently while maintaining professional communication with internal and external stakeholders.

Key Responsibilities

Accounts & Finance:
- Maintain daily accounts, cash records, expense entries, and supporting documentation.
- Manage petty cash, office expenses, supplier payments, invoices, bills, and receipts.
- Keep accurate records of procurement, office supplies, and other expenditures.
- Prepare monthly expense reports, account summaries, and financial documentation for management review.
- Follow up on pending payments and ensure all financial transactions are properly recorded.

Administration & Office Management:
- Oversee routine office administration to ensure smooth daily operations.
- Manage office supplies, procurement processes, inventory records, and vendor coordination.
- Maintain organized filing systems and administrative records.
- Coordinate with staff, suppliers, and other parties to ensure timely completion of tasks.

CEO & Management Support:
- Assist the CEO and management with daily tasks, assignments, and follow-ups.
- Prepare reports, maintain records, and organize documents as required.
- Coordinate meetings, schedules, appointments, and related arrangements.
- Follow up with relevant departments on tasks assigned by the CEO or management.
- Track pending matters to ensure deadlines and instructions are met.
- Handle confidential information with discretion and maintain professional communication.
- Perform additional accounts, administrative, and management support duties as assigned.

Required Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Relevant experience in accounts, administration, or management coordination is preferred.
- Proficient in MS Excel, MS Word, and common office software.
- Basic knowledge of bookkeeping, expense management, and financial documentation.
- Strong communication, organizational, and follow-up skills.
- Ability to prioritize tasks, manage multiple responsibilities, and work independently.
- Trustworthy, proactive, detail-oriented, and professional demeanor when interacting with management and external parties.

Job Details
- Position: Accounts & Admin Coordinator
- Company: Spell Engineering
- Location: Lahore, Pakistan
- Job Type: Full-time
- Working Hours: 5:00 PM to 2:00 AM
- Salary: Rs50,000 to Rs60,000 per month, competitive and based on experience
- Work Location: On-site

This position offers an excellent opportunity for candidates looking to develop their career in accounts and office administration within a dynamic engineering company. The role demands a high level of responsibility and professionalism, with direct involvement in supporting senior management and ensuring efficient office operations.