Accounts & Admin Executive (UK Operations)

FasxTech Digital, a UK-registered company with an office located in DHA Phase 1, Lahore, is seeking an Accounts & Admin Executive to join our team. This role involves supporting UK accounts and operations for a UK-based solar and heat pump company. The position requires working on-site in our Lahore office, handling a variety of administrative and accounting tasks related to customer service, supplier management, and compliance within the renewable energy sector.

Key Responsibilities
- Manage customer enquiries through WhatsApp Business and Outlook, ensuring timely and professional communication.
- Maintain accurate and up-to-date customer and job records.
- Prepare customer quotations and solar proposals tailored to client needs.
- Request supplier quotes, place approved orders, and monitor payments and deliveries to ensure smooth operations.
- Verify supplier invoices against quotes and resolve any discrepancies promptly.
- Upload invoices and receipts into accounting software such as Xero and Dext, and generate customer invoices.
- Record customer payments and follow up on overdue invoices to maintain healthy cash flow.
- Prepare quarterly UK VAT records for submission to the accountant.
- Coordinate compliance documentation including MCS, DNO, electrical, and gas certificates to meet regulatory requirements.
- Schedule boiler and air conditioning services, and maintain organized records of service and repair activities.
- Compile daily and weekly reports for management review to support decision-making.

Required Qualifications
- Proven experience working with UK accounts, including VAT, bookkeeping, and supplier reconciliation.
- Proficiency in Xero accounting software is essential; familiarity with Dext and QuickBooks is advantageous.
- Understanding of UK renewables compliance standards such as MCS, DNO, and BUS grant is highly desirable.
- Bachelor’s degree in Accounting, Finance, Business, or a related discipline.
- Minimum of one year of relevant professional experience.
- Strong skills in Microsoft Excel for data management and reporting.
- Excellent command of written and spoken English to communicate effectively with UK clients and suppliers.
- Highly organized, detail-oriented, and punctual with a strong sense of responsibility.
- Ability to work full-time on-site at the Lahore office (no remote or hybrid work options available).

Preferred Qualifications and Benefits
- Competitive salary package reflecting experience and skills.
- Access to brand-new equipment, high-speed internet, and a modern office environment designed for productivity.
- Opportunity for a long-term, stable position within a growing company in the renewable energy sector.
- Training provided on UK renewables processes to enhance professional development and industry knowledge.

This role is ideal for candidates looking to build a career in accounting and administration within the renewable energy industry, offering hands-on experience with UK financial and compliance systems in a dynamic and supportive workplace.