Accounts Manager

The Accounts Manager will be responsible for overseeing the company’s daily financial operations, ensuring smooth management of client payment reconciliation, payroll processing, office expense tracking, tax compliance, and financial reporting. This role involves handling payments from both UK-based clients and local operations in Pakistan, requiring expertise in cross-border remittance processes and adherence to regulatory frameworks such as HMRC and Companies House in the UK, alongside FBR, SECP, and EOBI/PESSI requirements in Pakistan. The successful candidate will maintain accurate bookkeeping and deliver clear financial insights to support management decisions across both jurisdictions.

Key Responsibilities

Cash Flow & Client Payments:
Manage and reconcile incoming payments from local (PKR) and UK-based (GBP) clients against invoices and contracts. Maintain detailed receivables records and follow up on overdue payments. Prepare and issue invoices and receipts, including those denominated in GBP for UK clients. Monitor foreign currency remittances, apply exchange rates compliant with the State Bank of Pakistan, and maintain necessary documentation such as bank encashment certificates. Perform monthly reconciliation of local and foreign currency bank statements and coordinate with banks on foreign remittance reporting as per SBP regulations.

Payroll Management:
Process monthly payroll accurately and on time, maintaining comprehensive salary records including increments, bonuses, and deductions. Calculate and deduct withholding tax on salaries in line with FBR guidelines. Ensure compliance with statutory employee benefits such as EOBI and Provident Fund contributions. Maintain strict confidentiality of all payroll and compensation information.

Office & Operational Expense Management:
Record and monitor all office-related expenses including utilities, rent, supplies, and travel. Maintain petty cash records with appropriate documentation and approvals. Prepare monthly expense reports highlighting any budget variances for management review. Verify vendor invoices and ensure timely payments to suppliers.

Bookkeeping & Financial Reporting:
Maintain accurate accounting records including ledgers, journals, and trial balances. Prepare monthly, quarterly, and annual financial statements such as Profit & Loss, Balance Sheet, and Cash Flow statements. Generate management information system (MIS) reports and dashboards to support strategic decision-making. Assist in budgeting and financial forecasting activities.

Tax & Regulatory Compliance (Pakistan):
Ensure timely filing of monthly and annual income tax and sales tax returns with the Federal Board of Revenue (FBR). Manage withholding tax deductions and deposits on salaries, contractors, and vendor payments. Comply with Securities and Exchange Commission of Pakistan (SECP) filing requirements for the private limited company, including annual returns and Form A/29. Liaise with tax consultants and auditors for annual audits and tax filings. Stay informed on changes in Pakistani tax laws to maintain compliance. Accurately declare and report foreign income from UK clients in accordance with Pakistani tax and exchange control regulations.

UK-Related Compliance Touchpoints:
Collaborate with the UK-based accountant on compliance matters such as HMRC filings, VAT returns, and Companies House annual confirmation statements. Maintain records of invoices issued to UK clients to support VAT or reverse-charge treatments. Provide management with guidance on UK compliance requirements as needed.

Internal Controls & Audit Support:
Implement and maintain internal financial controls and approval workflows. Keep organized financial records to facilitate audit processes. Coordinate with external auditors during annual audits and promptly identify and report any discrepancies, risks, or irregularities in financial transactions.

Vendor & Contractor Payments:
Process payments to vendors, consultants, and contractors according to agreed terms. Apply withholding tax deductions where legally required. Maintain comprehensive records and agreements for all vendor and contractor engagements.

Required Qualifications

Education:
Bachelor’s or Master’s degree in Accounting, Finance, Commerce, or a related discipline. Professional certifications such as ACCA, CA-Inter, or ICMA are advantageous.

Experience:
A minimum of 3 to 5 years of relevant experience in accounting or finance roles, preferably within a private limited company or similar organizational structure in Pakistan.

Soft Skills:
Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to maintain confidentiality of sensitive financial information. Effective communication skills for interaction with management, vendors, and tax consultants.

Work Location:
This position requires in-person attendance at the company’s office.