Accounts Payable Associate

We are looking for a detail-oriented Accounts Payable Associate to join our Finance team. This role involves supporting invoice processing, reconciliation, and payment workflows to ensure timely and accurate financial operations. The ideal candidate will have hands-on experience with accounting and ERP systems, a strong understanding of Accounts Payable processes, and excellent organizational skills to manage multiple priorities effectively.

Key Responsibilities
- Manage and monitor the Accounts Payable email inbox, acting as the first point of review for incoming invoices.
- Maintain and update an Excel tracker for all Purchase Order (PO) invoices received.
- Review CRM/ERP systems to verify receipt of invoiced items and perform three-way matching between POs, invoices, and receipts.
- Create receipt batches for export into Sage Intacct / PSI.
- Identify and resolve discrepancies between PO and invoice pricing, including making manual adjustments when necessary.
- Convert receivers into Accounts Payable bills, ensuring all supporting invoice documentation is properly attached.
- Process and record credit memos accurately and in a timely manner.
- Support the Finance team with accurate recordkeeping and other Accounts Payable-related activities as required.

Required Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- 1–2 years of experience in Accounts Payable, accounting, or a similar role.
- Strong understanding of General Ledger and Accounts Payable processes.
- Working knowledge of basic GAAP principles.
- Exceptional attention to detail, accuracy, and organizational skills.
- Ability to manage multiple invoices and priorities within a deadline-driven environment.
- Strong analytical and problem-solving abilities.

Tools & Systems Experience
- Proficiency with CanAm Systems (ProvenJob).
- Experience working with CRM and ERP systems.
- Familiarity with Sage Intacct / PSI for financial processing.
- Advanced skills in Microsoft Excel for tracking and reporting.

This position offers the opportunity to contribute to a dynamic Finance team while developing expertise in Accounts Payable operations within a structured and supportive environment. If you are motivated by accuracy, efficiency, and continuous improvement, this role will provide a solid foundation for your career growth in finance.