Accounts Payable Executive

INTECH Automation Intelligence is seeking a detail-oriented Accounts Payable Executive to join our Finance and Accounts team. This role is essential in managing accurate financial transactions, ensuring compliance, and supporting reporting across various industries. As part of INTECH’s commitment to financial excellence, you will contribute to optimizing financial performance while maintaining strict control over accounting practices. You will work closely with multiple departments to ensure smooth financial operations and support strategic decision-making.

Key Responsibilities:
- Receive, review, verify, and process vendor invoices, bills, and payment requests, ensuring accuracy and timely processing.
- Confirm that all invoices are supported by valid purchase orders, goods receipt notes, delivery receipts, and other necessary documentation.
- Perform three-way matching of purchase orders, goods receipt notes, and supplier invoices to ensure consistency in quantities, pricing, and transaction details.
- Verify invoice accuracy, tax calculations, payment terms, vendor details, discounts, and approvals in compliance with company policies.
- Prepare and maintain vendor payment schedules based on contracts, due dates, cash flow, and payment priorities.
- Process vendor payments through authorized methods such as bank transfers and cheques, ensuring timely settlement and proper documentation.
- Maintain accurate accounts payable ledgers, vendor master data, and supplier records to support financial reporting and tracking.
- Reconcile supplier statements with internal records, investigate discrepancies, and coordinate with vendors and internal teams for resolution.
- Monitor outstanding payables, due dates, overdue invoices, and payment commitments to minimize delays and maintain vendor relationships.
- Assist in month-end and year-end closing by preparing reconciliations, recording accruals, identifying liabilities, and ensuring accurate cut-offs.
- Organize and file vendor invoices, payment vouchers, purchase orders, approvals, and other financial records for easy retrieval and audit readiness.
- Collaborate with procurement, warehouse, finance, and other departments to resolve invoice discrepancies, goods receipt issues, pricing differences, and payment queries.
- Ensure compliance with company policies, internal controls, approval matrices, accounting standards, and tax regulations throughout the accounts payable process.
- Support internal and external audits by providing relevant accounts payable records, reconciliations, and documentation.
- Prepare and maintain accounts payable aging reports, outstanding liability summaries, payment status reports, and other financial reports for management.
- Identify process improvement opportunities to enhance internal controls, reduce errors, and increase efficiency in invoice verification and payment processing.
- Maintain professional communication with vendors and internal stakeholders to address payment inquiries and resolve outstanding issues promptly.

Required Qualifications:
- Master’s degree in Accounting, Finance, Commerce, or a related field.
- 1 to 3 years of relevant experience in Accounts Payable or Finance.
- Familiarity with ERP/accounting systems such as SAP, Oracle, or Microsoft Dynamics.
- Proficiency in Microsoft Excel, financial recordkeeping, invoice processing, and tax withholding requirements.
- Strong numerical accuracy, analytical, and reconciliation skills.
- Effective communication and vendor coordination abilities.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- High level of integrity, confidentiality, and ability to work independently and collaboratively.

Preferred Qualifications and Benefits:
- Global exposure through opportunities to work on international projects and collaborate with global teams.
- Competitive salary package recognizing your expertise and contributions.
- Annual performance-based bonus to reward your achievements.
- In-house lunch provided during work hours to support your focus and energy.
- Comprehensive health insurance including OPD coverage for you and your parents, and IPD coverage for you and your dependents.
- Access to training programs, workshops, and certifications to support continuous learning and skill development.
- Paid time off including annual leave and holidays to promote work-life balance.
- An inclusive and diverse work environment that fosters collaboration and innovation.

Joining INTECH Automation Intelligence means becoming part of a globally recognized industrial automation and digitalization technology leader. With nearly 30 years of experience partnering with major oil and gas companies, you will engage with cutting-edge Industry 4.0 solutions that address real-world challenges. Our hiring process is designed to be fair and inclusive, ensuring a smooth experience from application to onboarding. INTECH is an equal opportunity employer committed to fostering an inclusive workplace where qualified individuals with disabilities are encouraged to apply.