Accounts Receivable / Accounts Payable Specialist

We are seeking a detail-oriented Accounts Receivable / Accounts Payable Specialist to join our team remotely, working U.S. business hours. This full-time role supports day-to-day accounting operations by managing vendor invoices, customer billing, collections, payments, reconciliations, and financial documentation. The ideal candidate thrives in a high-volume transaction environment, is organized, proactive in resolving discrepancies, and ensures accurate and timely financial processing to maintain healthy cash flow and clean records. Preference is given to candidates based in LATAM, the Philippines, Pakistan, or South Africa.

Key Responsibilities

- Review, code, and process vendor invoices accurately and promptly using accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platforms.
- Schedule and coordinate payments via ACH, wire transfers, checks, or online payment systems, ensuring adherence to payment terms.
- Reconcile vendor statements, investigate discrepancies, and maintain accurate vendor records and supporting documentation.
- Process employee reimbursements and corporate credit card transactions.
- Generate and distribute customer invoices on schedule, record payments, and reconcile incoming transactions.
- Monitor accounts receivable aging reports, follow up professionally on overdue accounts, and assist with collections and payment arrangements.
- Respond to billing inquiries and resolve invoice disputes efficiently.
- Reconcile AR and AP subledgers with the general ledger and match cash receipts and disbursements against bank activity.
- Assist with month-end close activities, including accruals and preparation of weekly cash collection and disbursement reports.
- Maintain organized, audit-ready financial documentation and support compliance with internal controls and accounting standards such as GAAP or IFRS.
- Collaborate with finance, sales, procurement, and operations teams to resolve billing and payment issues and improve AR/AP workflows.
- Identify opportunities to reduce manual processes and enhance accounting efficiency.

Required Qualifications

- Minimum of 2 years’ experience in Accounts Receivable, Accounts Payable, bookkeeping, or accounting operations.
- Proficiency with accounting software including QuickBooks, NetSuite, Xero, SAP, or similar ERP platforms.
- Strong skills in Excel or Google Sheets, including VLOOKUP, pivot tables, and reconciliation workflows.
- Experience processing vendor invoices, payments, customer invoicing, and collections.
- Solid understanding of AR/AP reconciliation processes.
- Excellent written and verbal communication skills in English.
- Exceptional attention to detail and organizational abilities.
- Ability to work independently in a remote environment aligned with U.S. business hours.

Preferred Qualifications and Benefits

- Experience managing multi-currency AR/AP transactions.
- Familiarity with AP/AR automation tools such as Bill.com or Tipalti.
- Knowledge of GAAP or IFRS accounting standards.
- Previous involvement in month-end close processes.
- Background in industries such as SaaS, professional services, real estate, manufacturing, or e-commerce.
- Experience supporting ERP migrations or accounting process improvements.
- Fully remote work environment with exposure to U.S.-based businesses and accounting teams.
- Opportunity for career growth into Senior AR/AP Specialist, Staff Accountant, or Finance Operations roles.

This role offers hands-on ownership of both accounts receivable and payable functions, providing comprehensive exposure to end-to-end accounting operations. You will play a key role in ensuring financial transactions are accurately tracked, processed on time, and properly documented, contributing to smooth and efficient financial operations.

If you are a meticulous AR/AP professional comfortable managing invoices, payments, reconciliations, and collections, we encourage you to apply and help maintain accurate and organized financial processes.