Deputy Programme Manager

Project Overview:

Based on the context and needs, ACF is implementing an integrated, multi-sectoral project with the objective: “To address the undernutrition crisis in drought-affected areas of districts Jamshoro through nutrition-specific and nutrition-sensitive interventions”. This approach is consistent with the UNICEF Conceptual Framework of Malnutrition and with the Lancet 2013 framework; which state that in order to overcome undernutrition its basic, underlying, and immediate causes must be addressed.

Role Overview:

The DPM is responsible for project activity implementation, monitoring and reporting for a specific project site. This will include oversight of the project team. S/he will report to the Deputy Field Coordinator who will have oversight of the entire operations for this base and any sub offices, and will directly manage the support departments and PQA.

The panel of activities in the project include:

• Water –  Aquatabs and safe water storage
• Sanitation – sanitation infrastructure
• Malnutrition –
  • treatment for SAM
  • treatment in NSC
  • PLW (MM supplementation and IYCF counselling)
  • children receiving MM supplementation
• Livelihood Support
• Food

Objective 1

Team management including staff recruitment, training, evaluation

• Oversee program staff for regular performance evaluations, management, general well-being, job descriptions, work schedules, discipline, etc. in co-ordination with in accordance with AAH HR policies and guidelines.
• Provide technical support to staff and promote learning based on project objectives and activities and ensure documentation and sharing of learning with other sectors and programs.
• Ensure that staff responsibilities are clearly defined and understood, with performance objectives set against work plans and regularly monitored.
• Adhere to and ensure Security Protocols are followed by program teams both when in Office and field areas.
• Organize regular evaluation meetings of team members
• Take appropriate measures in case of conflict and breach of policies.
• Conduct training need assessment and identify training needs, and supervise the technical training of program team and coordinate with AAH capital offices
• Keep an updated register of the staff attendance
• Carry out Recruitment of staff as per HR plan;

Objective 2

Monitoring of the project (field visit, regular program monitoring, budget forecast and follow up, statistics follow up report, etc.)

·    Develop planning documents (Scope documents, DIP budgets, forecast, proposals etc), regular revision of those and as per future requirement of the project

·    Mainstreaming gender, protection and DRR in project/program activities.

·    Contribute to contingency planning for possible emergency response if required.

·    Plan and coordinate the activities closely with authorities to ensure smooth integration of the program activities.

Objective 3

Provision of continuous guidance and technical support.

• Timely identification of performance issues and provide accurate feedback and corrective measures to overcome the hurdles
• Provision of continuous feedback and guidance in terms of technical support and tasks to be achieved
•  Ensure team work and collaborate culture at work place

Objective 4

Reporting (donors reports, monthly reports).

• Coordinate program reporting activities in compliance with AAH standards and donor requirements (type and quality of information)
• Ensure weekly inputs from the program team as well as their contribution to the sitrep / APR
• Assist the Deputy Field Coordinator and Management team in the weekly update of smartsheet project DIPs and ensure the accuracy of such reports through regular field visits
• Support in the establishment of a system of “lessons learned” about programs to provide information to conduct advocacy activities
• Implement good communication practices in the area of intervention and serve as liaison for the capital communication department

Objective 5

Representation of Action Against Hunger in coordination meeting with local and international partners, health authorities, etc.

• Support the Deputy Field Coordinator in the liaising with District and Provincial authorities and community representatives in relations to AAH programming and positioning
• Promotion and defense of humanitarian and AAH principles towards all stakeholders
• Meet regularly with District and Provincial authorities and community representatives in relation with programmatic activities
• Development of an information (formal/informal) network
• Support the Field Co in representation towards all stakeholders
• Support the Field Co in development of potential partnerships/alliances

Objective 6

Coordination with other departments and stakeholders

• Ensure coordination and information sharing within program and support departments by conducting regular meetings
• Provide support and facilitation to all departments in order to carry out and complete the organizational process as per AAH policies and procedures
• Ensure effective information flow and communication with all stakeholders

INTERNAL & EXTERNAL RELATIONSHIP

Internal

·         Under the guidance of –  Deputy Field Co

·         In coordination with –  DCD, other technical & support departments

·         With supervision of – Nutrition team

External

·         Local governmental and non-governmental partners : exchange of information, coordination, training, supervision, influence on choice of technical options

·         Local medical authorities : exchange of information, coordination, influence on choice of technical options

·         Local representatives of international aid organisations : exchange of information

·         DOH and PPHI representatives

REPORTING RESPONSIBILITIES

·         Monthly field Activity Progress Reports (quantitative and narrative);

·         Weekly/ Monthly Sit Reps;

·         Ad hoc donor reports as required by each grant;

·         Cluster reporting;

·         Other project specific reports as requested.