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Job Description

Purpose of the role:

The Logistics Manager will support Senior Logistics Coordinator for overall logistics Management of mission, interim of planning, technical support to the team and implementation of project framework under logistics domain and lesion with partners related to logistics matter in case of need.

Logistics Manager will manage all the procurement, warehousing, Equipment’s Fleet with support of the log, program and operations team.

Job Profile

Master's Degree in Logistics, Business, Engineering or other related field with minimum 05 years of overall experience and 03 years in the relevant field in development sector

OR

Bachelor's degree in Logistics, Business, Engineering or other related field with minimum 07 years overall experience and 05 years in relevant field in development Sector

Working experience with NGO/ INGO on Similar position

Experience in Logistics Management or Supply Chain Management

Familiarity with humanitarian principles and methodologies.

Good command on international language (English).

Individual accountabilities

1.        In close collaboration with the Senior Logistics Coordinator, ensure the organization, implementation, of Kit-Log in the development of additional procedures if required; ensuring adherence to applicable donor procedures.

2.        Ensure that all procurement carried out by following Kit Log / Donors / PPP validated procedure. 

3.        Procurement dashboard at LINK properly filled and utilized for monitoring of all procurements

4.        Ensure that all procurement done by following good business practices (ethics) and the value for money principles

5.        Ensure the timely delivery of material purchased (monitor the lead time for each delivery)

6.        Conduct market surveys to enhance the market knowledge & ensure updating of supplier data base

7.        Validate the purchases where required (as per authorized signature form)

8.        Ensure the frame work agreement for all regular supplies

9.        Devise / Suggest the procedures for smooth on time procurement

10.     Working closely with the mission technical teams and Senior Logistics Coordinator for drafting Project procurement plan (PPP) / Supply Plan (SP) of new proposals.

11.     Ensure that Supply Plans updated on regular basis

12.     Provide support to field teams on procurement issues

13.     Supervise Logistics Associate in preparation and submission of Purchase Dossiers.

14.     Preparation and submission of Logistics monthly report (as per Kit Log) and submission to Senior Logistics Coordinator.

15.     Provide overview in all the technical procedures related to Customs and clearance of imported and locally bought materials.

16.     Timely and responsive identification, rent, and necessary rehabilitation of ACF premises/facilities as well as their closure depending on program needs.

17.     Ensure the management of Capital stocks / warehouses as per procedures outlined in Kit-log

18.    Ensure that all documentation related to readiness stock (Islamabad & Hyderabad) management available (Stock Report, Stock Cards etc).

19.    Ensure the tracking of material in case of readiness stock mobilization (Islamabad, Batagram and Hyderabad).

20.    Ensure the availability of updated stock reports / SFU

21.    Provide support to field teams on stock issues

22.    Monitor the stock level for critical supplies, ensure the alert sent to program teams for low stocks

Shared accountabilities

  • Follow up and incorporation of the mission Logistics strategy.
  • Management of National Procurement
  • Contribute to design and implementation of all ongoing Project (PPP & SP).
  • Management of warehouse and stock follow up. 
  • Supervision and monitoring of the vehicles for optimal use and support of the program activities.
  • Review consolidation and further sharing with Log team ISB
  • Equipment and IT Management
  • Accountability & Reporting

·   Log Co, Log Manager

·   Logistics Manager , SLM (HYD) Log Officer &  Log Assist ( ISB),Program,  Finance team & HOD Log (ISB). Log Officer & Assit (HYD+ KHI+BTM)

·   Logistics Manager, SLM (HYD) Finance team & HoD Log + HOD Fin (ISB). Program (Tech + Ops)

·   Logistics Manager, SLM (HYD) Finance team & HoD Log + HOD Fin (ISB). Program (Tech + Ops)

·   Logistics Manager, SLM (HYD) Log Officer & Log Assist (ISB), Finance team & HoD Log (ISB). Log off & Log Assit (HYD + KHI+BTM) with support of the Operations team

·   Logistics Manager, Log Assistant (KHI).  ICT off & IT Associate (HYD).  SLM (HYD) Log officer & Assit (HYD+KHI +BTM)

·   IT associate (HYD), Log Officer (HYD) and IT officer (ISB)

· Logistics Manager, SLM (HYD) Finance team & Log Co (ISB). Compliance team.

Leadership Behaviors

  • Integrity
  • Respect 
  • Smart Planner
  • Proactive
  • Empower 

Competencies:

·         Teamwork, motivation 3

·         Organization & Planning 3

·         Analysis & Resolution of Problem 3

·         Adaptability & Flexibility 3

·         Capacity to deal with difficult Situation 3

·         Result Orientation 3

Parameters of success:

·         Procurement Plan (PPP)

·         Supply Plan

·         Monthly Logistics Reports

·         Deployment of LINK

·         Warehouse Management

·         Bi-monthly treasury forecast

·         CFU (Manual) + LINK.

  • Monthly reports

Female professionals are strongly encourage to apply

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
Logistics
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Master's Degree in Logistics, Business, Engineering or other related field with minimum 05 years of overall experience and 03 years in the relevant field in development sector
Career Level:
Experienced Professional
Minimum Experience:
7 Years (Bachelor's degree in Logistics, Business, Engineering or other related field with minimum 07 years overall experience and 05 years in relevant field in development Sector)
Apply Before:
Jan 19, 2021
Posting Date:
Jan 12, 2021
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