Reporting Officer

Objective 1

To draft program quality reporting for donor and HQ

Tasks & responsibilities

• Focal point for PINS ER-2 information and reporting needs;
• Collect information from all PINS partners and prepare the first draft of monthly, quarterly and annual reports for onward submission to HQ.
• Use information from program activities, reports and field reporting to compile quick results information products on program status and impact, including success stories, situational reports, AD-Hoc and management reports;
• Report program status and impact to a number of stakeholders including Govt. of Sindh, Donor and HQ through a variety of formats as and when required;
• Facilitate line manager in regular update of reporting calendar and maintaining follow-up with team for timely finalization of reports.
• Provide editorial support, critical inputs and analysis into draft reporting submitted from multiple departments and partners and ensure the quality and presentation of reports shared externally;
• Review quality of all English version final reporting products prior to release.
• Travel to the field sites as needed to support program reporting
• Review all external documents produced through PINS ER2

Objective 2

To support implementation of Action Against Hunger Pakistan’s Communication Strategy in field

Tasks & responsibilities

• Support Senior Comms. Visibility and Reporting Manager in the development of key communication materials, such as designing and finalization of case studies, IEC material, human interest stories, Annual Reports etc.;
• Coordinates with team and partners to collect the success stories, ad-hoc reporting, human interest stories, media monitoring, provides substantial inputs to Program team in writing of quarterly reports;
• Provide support in identifying, engaging, and networking with print and electronic media professionals across Pakistan;
• Ensure correct use of logos including on procured items;
• Maintain an up to date and varied store of photos and videos;
• Maintain framework agreements with printers, publishers, photographers or other visibility related contractors;
• Prepare any materials required for events in line with visibility requirements of ACF and the donor.

Objective 3

To support internal coordination within the Action Against Hunger Karachi Office

Tasks & responsibilities

• Support Communication and Reporting team in finalization of internal and external (donor required) progress reports which includes but not limited to APRs, CRFU, Quarterly Reports, and donor reports;
• Support weekly and monthly meetings, review, and closing meetings, including attendance at meetings;
• Arrange and minute regular internal coordination meetings such as WCM, MCM, and QCM etc.
• Comply with all internal policies processes and procedures including financial management systems.
• Maintain and regularly update the reporting and communication data archive both in soft and hard form which includes proposals, contracts and reports.

Objective 4 (Gender)

To ensure inclusion across departmental work and within/by the team

Tasks & responsibilities

• Support mission level qualification for gender marker;
• Encourage inclusion within recruitment, training and promotion;
• Ensure inclusion within departmental planning, implementation and reporting.

INTERNAL & EXTERNAL RELATIONSHIP

• Internal
• Under the guidance of
• Senior Communication, Visibility & Reporting Manager

In coordination with

• CD, SMT, PINS COP, Senior Program Development and Partnerships Coordinator
• Line manager of
• N/A 

Technical manager of

• N/A
• External
• NGO/ INGO
• PINS Partners, other organizations working in Sindh
• Donors
• European Union, other potential donors
• Government of Pakistan
• AAP, Provincial counterparts, liaison counterparts
• International
• N/A
• Other
• N/A

REPORTING RESPONSIBILITIES

• Internal National
• Quarterly, bi-annual and annual reports for PINS ER-2
• Case Stories, Best practices documentation
• Communication and Visibility updates
• Internal Global
• Monthly internal APRS
• External
• Donor Reporting
• Reports required by GoS and GoP

POSITION REQUIREMENTS

Mandatory

Qualification:

• Master and/or Bachelor’s degree in social sciences, development studies or a related field

SKILLS & EXPERIENCE:

• Master’s degree in relevant field with minimum 04 years of overall experience in development sector OR Bachelor's degree in relevant field with minimum 06 years of overall experience in development sector
• Past experience in writing internal and donor reporting
• Excellent drafting and writing skills,
• Ability to write various types of high quality communications material (case stories, IEC material, posters, flyers, brochures etc.)
• Ability to work in a complex structure across partnerships
• Good communication skills, fluent in English (professional English, reading, writing and speaking needed).
• Proficient in MS PowerPoint, MS Excel, MS Word, Outlook, and creative applications
• Willing to travel to the field on occasion

Preference

• Good analytical and communication skills and ability to deal with donors and multi stakeholders
• Demonstrate strong work ethics with a keen eye for detail.
• Proactive, persuasive, and ability to work under stress

Female professionals are strongly encourage to apply 

COMPETENCIES:

• (1 being lowest, 4 being highest)
• Team work (Level 3)
• Organization and planning (Level 2)
• Analysis and resolution of problems and conflict (Level 2)
• Adaptability and flexibility (Level 2)
• Motivation (Level 4)
• Resistance to pressure, and capacity to deal with difficult situations (Level 3)
• Results orientation (Level 3)
• Effective and synthetic Communication (Level 4)