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Job Description

Objective 1

To draft program quality reporting for donor and HQ

Tasks & responsibilities

  • Focal point for PINS ER-2 information and reporting needs;
  • Collect information from all PINS partners and prepare the first draft of monthly, quarterly and annual reports for onward submission to HQ.
  • Use information from program activities, reports and field reporting to compile quick results information products on program status and impact, including success stories, situational reports, AD-Hoc and management reports;
  • Report program status and impact to a number of stakeholders including Govt. of Sindh, Donor and HQ through a variety of formats as and when required;
  • Facilitate line manager in regular update of reporting calendar and maintaining follow-up with team for timely finalization of reports.
  • Provide editorial support, critical inputs and analysis into draft reporting submitted from multiple departments and partners and ensure the quality and presentation of reports shared externally;
  • Review quality of all English version final reporting products prior to release.
  • Travel to the field sites as needed to support program reporting
  • Review all external documents produced through PINS ER2

Objective 2

To support implementation of Action Against Hunger Pakistan’s Communication Strategy in field

Tasks & responsibilities

  • Support Senior Comms. Visibility and Reporting Manager in the development of key communication materials, such as designing and finalization of case studies, IEC material, human interest stories, Annual Reports etc.;
  • Coordinates with team and partners to collect the success stories, ad-hoc reporting, human interest stories, media monitoring, provides substantial inputs to Program team in writing of quarterly reports;
  • Provide support in identifying, engaging, and networking with print and electronic media professionals across Pakistan;
  • Ensure correct use of logos including on procured items;
  • Maintain an up to date and varied store of photos and videos;
  • Maintain framework agreements with printers, publishers, photographers or other visibility related contractors;
  • Prepare any materials required for events in line with visibility requirements of ACF and the donor.

Objective 3

To support internal coordination within the Action Against Hunger Karachi Office

Tasks & responsibilities

  • Support Communication and Reporting team in finalization of internal and external (donor required) progress reports which includes but not limited to APRs, CRFU, Quarterly Reports, and donor reports;
  • Support weekly and monthly meetings, review, and closing meetings, including attendance at meetings;
  • Arrange and minute regular internal coordination meetings such as WCM, MCM, and QCM etc.
  • Comply with all internal policies processes and procedures including financial management systems.
  • Maintain and regularly update the reporting and communication data archive both in soft and hard form which includes proposals, contracts and reports.

Objective 4 (Gender)

To ensure inclusion across departmental work and within/by the team

Tasks & responsibilities

  • Support mission level qualification for gender marker;
  • Encourage inclusion within recruitment, training and promotion;
  • Ensure inclusion within departmental planning, implementation and reporting.

INTERNAL & EXTERNAL RELATIONSHIP

  • Internal
  • Under the guidance of
  • Senior Communication, Visibility & Reporting Manager

In coordination with

  • CD, SMT, PINS COP, Senior Program Development and Partnerships Coordinator
  • Line manager of
  • N/A 

Technical manager of

  • N/A
  • External
  • NGO/ INGO
  • PINS Partners, other organizations working in Sindh
  • Donors
  • European Union, other potential donors
  • Government of Pakistan
  • AAP, Provincial counterparts, liaison counterparts
  • International
  • N/A
  • Other
  • N/A

REPORTING RESPONSIBILITIES

  • Internal National
  • Quarterly, bi-annual and annual reports for PINS ER-2
  • Case Stories, Best practices documentation
  • Communication and Visibility updates
  • Internal Global
  • Monthly internal APRS
  • External
  • Donor Reporting
  • Reports required by GoS and GoP

POSITION REQUIREMENTS

Mandatory

Qualification:

  • Master and/or Bachelor’s degree in social sciences, development studies or a related field

SKILLS & EXPERIENCE:

  • Master’s degree in relevant field with minimum 04 years of overall experience in development sector OR Bachelor's degree in relevant field with minimum 06 years of overall experience in development sector
  • Past experience in writing internal and donor reporting
  • Excellent drafting and writing skills,
  • Ability to write various types of high quality communications material (case stories, IEC material, posters, flyers, brochures etc.)
  • Ability to work in a complex structure across partnerships
  • Good communication skills, fluent in English (professional English, reading, writing and speaking needed).
  • Proficient in MS PowerPoint, MS Excel, MS Word, Outlook, and creative applications
  • Willing to travel to the field on occasion

Preference

  • Good analytical and communication skills and ability to deal with donors and multi stakeholders
  • Demonstrate strong work ethics with a keen eye for detail.
  • Proactive, persuasive, and ability to work under stress

Female professionals are strongly encourage to apply 

COMPETENCIES:

  • (1 being lowest, 4 being highest)
  • Team work (Level 3)
  • Organization and planning (Level 2)
  • Analysis and resolution of problems and conflict (Level 2)
  • Adaptability and flexibility (Level 2)
  • Motivation (Level 4)
  • Resistance to pressure, and capacity to deal with difficult situations (Level 3)
  • Results orientation (Level 3)
  • Effective and synthetic Communication (Level 4)

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Department:
Program
Job Location:
Gender:
No Preference
Minimum Education:
Masters
Degree Title:
Relevant field
Career Level:
Experienced Professional
Minimum Experience:
4 Years (Master’s degree in relevant field with minimum 04 years of overall experience in development sector OR Bachelor's degree in relevant field with minimum 06 years of overall experience)
Apply Before:
Mar 26, 2020
Posting Date:
Mar 19, 2020
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ACF International | Action Against Hunger

N.G.O./Social Services · 301-600 employees - Karachi

FOR A WORLD FREE FROM HUNGER FOR FOOD. AGAINST HUNGER AND MALNUTRITION. FOR CLEAN WATER. AGAINST KILLER DISEASES. FOR CHILDREN THAT GROW UP STRONG. AGAINST LIVES CUT SHORT. FOR CROPS THIS YEAR, AND NEXT. AGAINST DROUGHT AND DISASTER. FOR CHANGING MINDS. AGAINST IGNORANCE AND INDIFFERENCE. FOR FREEDO ...Read More

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