Posted Aug 07, 2025 180 views
We are seeking a professional and highly organized Receptionist to manage our front desk operations and provide administrative support across departments. The ideal candidate will be the first point of contact for visitors and staff, ensuring a positive and efficient front office experience, while also assisting with office management, petty cash handling, and executive-level coordination.
Key Responsibilities:
1. Front Desk Management
- Greet visitors and clients in a warm and professional manner.
- Answer and route all incoming calls, emails, and walk-in inquiries appropriately.
- Maintain up-to-date visitor logs, staff attendance records, and follow front desk protocols.
- Manage meeting room bookings, ensuring availability, cleanliness, and readiness.
2. Facility Management
- Oversee office cleanliness and maintenance by coordinating with janitorial and maintenance staff.
- Track and replenish office supplies, liaising with vendors for procurement.
- Ensure functionality of office utilities (printers, internet, etc.) and coordinate repairs when needed.
3. Departmental Support
- Assist HR, Finance, Operations, and Marketing departments with printing, filing, documentation, and logistical support.
- Facilitate inter-department coordination and follow-ups as assigned by management.
- Support internal events, onboarding activities, and meetings when required.
4. Petty Cash & Invoice Handling
- Maintain and document petty cash transactions with accuracy.
- Handle daily office expense disbursements and maintain financial logs.
- Assist the finance team with invoice collection, scanning, sorting, and reconciliation with vendor records.
5. Executive & Director Assistance
- Manage schedules and calendars for three directors, including appointments, meetings, and reminders.
- Coordinate internal/external meetings and travel arrangements.
- Handle sensitive and confidential tasks as assigned by the directors.
Required Skills & Qualifications:
- Proven experience in a receptionist, front desk, or administrative support role.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Ability to multitask, prioritize tasks, and maintain professionalism under pressure.
- Attention to detail and a proactive, service-oriented attitude.
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