Posted Jan 22, 2023 805 views
A - Finance
The Finance– Admin Officer is in charge of all operations related to money and is accountable for his petty cash safe.
General objectives:
- Respect and follow-up of EMPLOYER financial procedures
- Dealing with transfers and exchanges of money
- Petty cash management
- Cash flow follow-up (PRATIC)
- Bank dealing.
General Responsibilities :
1. Daily Basis :
- Every day: ensure of having daily exchange rates of currency.
- Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook.
- Payment: make payments for all items and services which have been approved by the Country Director.
- Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond.
- Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook.
- Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.
- Manage finance filling on daily basis.
2. Monthly Basis :
At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Cashier – Admin Assistant and his Area Coordinator.
- Vouchers: quality of vouchers should be checked by the Finance – Admin Assistant at the end of each month.
- Monthly vouchers follow-up with Area office.
- Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month
- Advances: ensure the clearance of all advances for the staff before paying the salary.
Administration
- Supervise and follow up the attendance sheet for National staff and submit the attendance sheet with the supporting documents i.e. Leaves Forms (Mission, Vacation, sick) to Senior Admin Officer on each end of Month.
- Provide clerical support to Senior Admin Officer by writing documents and liaison letters.
Human Resources:
- Assist Senior Admin Officer prepares employment contracts for new staff and contract extension/amendment in case of renewal.
- Check new employee’s references; provide questionnaire letter (to check references); and assist Senior Admin Officer to prepare contract for National staff, and collect all information required for contract. (ID card, photos, identification information, etc.)
- Collect and maintain vacancy application, CV folder/database.
Filing:
- Set up the Admin filing system in EMPLOYER Islamabad based on EMPLOYER standard filling system.
- Make Personal Folder for Islamabad new staff and make sure that all staff have personal folder with complete contains (contract, CV, Staff History, Job Application form, Leave forms, certificates, diploma and other required documents.
- Contact regularly with bases, in order to make sure that Personal Folder for new staff prepared and sent to Islamabad Office.
- Receive staff monthly personal folder documents (original copy) from bases; check contains to make sure the accuracy of documents.
- Update Reception file with EMPLOYER World directory and other NGO’s / Donors contact list on timely manner.
- EMPLOYER is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff.
- EMPLOYER is equal opportunity employers.
- Candidates with disabilities are encouraged to apply.
- Final selection will be based on security clearance of the candidate.
- Local and ex-staffs of EMPLOYER will be given preference
- Local and ex-staffs of EMPLOYER are encourage to apply
Note: “ACTED is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them.” “ACTED is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. ACTED is equal opportunity ACTEDs. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.
Skills
Job Details
Work Environment
Supervisor’s gender:
Percentage of female coworkers:
ACTED Pakistan
ACTED is a non-governmental organization with headquarters in Paris. Independent, private and not-for-profit, ACTED operates according to principles of non-discrimination and transparency. Our mission is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future; thus contributing to the Millennium Development Goals. ACTED ‘Links Relief, Rehabilitation and Development’ to provide continued support to vulnerable communities as their needs evolve. ACTED has been present in Pakistan since 1993 with assistance ongoing presently in Sindh, Khyber Pakhtunkhwa (KP), the Federally Administered Tribal Areas (FATA) and Azad Jammu Kashmir. The country programme comprises of four key pillars: Pillar 1 – Humanitarian assistance – Through this component, ACTED supports the emergency and early recovery needs of communities following disasters. In recent years this has included support for communities affected by floods, earthquakes and the complex emergency; Pillar 2 – Income generation and sustainable livelihoods – ACTED has extensive experience in this sector including market-oriented vocational trainings, basic skills development, as well as on and off-farm livelihood assistance; Pillar 3 – Social cohesion and access to basic services – ACTED improves access to basic services through a range of measures including support for educational institutions, community infrastructure and local governance. Social cohesion is a key component to ensuring equitable service provision. ACTED’s interventions include the establishment of local representation bodies as well as supporting the rights of women, minorities and marginalized groups; Pillar 4 – Environmental protection and community resilience – This pillar aims to mitigate some of the effects of recurrent disasters, climate change and environmental degradation. Interventions start at a household level, such as construction of fuel efficient
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