Admin and HR Executive

Located in Lahore, The Catalyst Group is seeking an Admin and HR Executive for one of Pakistan’s leading and most prestigious event management companies. This role is integral to supporting the smooth operation of both office administration and human resources functions. The successful candidate will be responsible for maintaining organized office processes, accurate employee records, and ensuring timely execution of HR-related activities. This position requires close coordination with management, department heads, accounts, and external vendors to uphold high standards of office efficiency and employee support.

Key Responsibilities

- Manage daily office administration tasks, including overseeing supplies, housekeeping, maintenance, utilities, and service providers, ensuring all requests are addressed promptly and effectively.
- Maintain comprehensive records of office assets, equipment, repair logs, and administrative purchases, ensuring all activities stay within approved budgets.
- Coordinate recruitment efforts in collaboration with hiring agencies and department leads, including scheduling interviews, communicating with candidates, and conducting authorized reference checks.
- Keep accurate records of employee attendance, leave, overtime, and other personnel data, providing precise payroll inputs to the Accounts department.
- Facilitate performance review processes, training arrangements, and employee follow-ups, maintaining detailed records of agreed actions and outcomes.
- Organize office meetings, manage visitor protocols, and coordinate staff travel and accommodation, including handling bookings and expense documentation.
- Maintain HR and administration calendars, track vendor renewal dates, and manage document controls, regularly updating management on vacancies, attendance issues, and pending office requirements.

Required Qualifications

- 3 to 5 years of relevant experience in office administration and HR operations, preferably within service-based industries such as agencies, hospitality, or project-driven environments.
- Strong organizational skills with keen attention to detail, discretion, and the ability to manage multiple tasks efficiently and follow through to completion.
- Proficiency in using spreadsheets, Microsoft Word or Google Docs, and maintaining attendance and payroll documentation.
- Excellent written and verbal communication skills, capable of handling sensitive employee records and conversations with professionalism.
- Experience in coordinating office vendors, support staff, and administrative services is highly desirable.

This role offers an opportunity to work within a dynamic and high-profile event management environment, contributing to both administrative excellence and effective human resource management. Candidates who thrive in fast-paced, service-oriented settings and possess a proactive approach to office and HR functions will find this position rewarding.