Admin Assistant

Baitussalam Welfare Trust is looking for a proactive and detail-oriented Admin Assistant to support the management of property records, operational expenses, vehicle maintenance, and field coordination across multiple sites and branches. The ideal candidate will be hands-on, capable of maintaining accurate documentation, ensuring timely payments, and assisting with logistical needs during both routine operations and emergency relief activities. This role demands strong organizational skills and the ability to work effectively in a dynamic environment.

Key Responsibilities
Maintain comprehensive and up-to-date records of properties, vehicles, site plans, drawings, and related documents for the Baitussalam Group. Ensure timely processing, approval, and payment of utility bills and operational expenses to avoid any disruptions. Coordinate vehicle repairs and maintenance schedules, managing all related administrative tasks and following up as needed to ensure completion. Conduct regular field visits to various sites, branches, and offices to monitor property conditions, maintenance status, and operational matters, reporting any issues promptly to senior management. Manage documentation and follow-up for repair, maintenance, construction, and renovation activities, ensuring all approvals and records are properly maintained. Provide essential administrative and logistical support during calamities, disasters, and relief or rehabilitation efforts, including field visits and coordination with relevant teams. Perform other administrative, property, or field-related duties as assigned by management.

Required Qualifications
A graduate degree is required, with a Bachelor’s degree preferred. Candidates must be proficient in computer applications, including MS Office and digital record management systems. The role requires 3 to 5 years of relevant experience in administration, property management, maintenance, or facilities management. Willingness to travel frequently for field visits and to take on additional responsibilities as needed is essential.

Preferred Qualifications and Benefits
Candidates with at least 3 years of experience in administration, property management, or maintenance are preferred. The ability and willingness to travel up to 50% of the time is advantageous. This position is based on-site and requires in-person attendance. The monthly salary range is Rs40,000 to Rs60,000, commensurate with experience and qualifications.

Applicants are encouraged to consider their notice period and expected salary range before applying. This role offers a valuable opportunity to contribute to a respected welfare organization while gaining hands-on experience in property and field administration.