Admin & Data Entry Assistant - B.Com

Maxobiz is a forward-thinking technology and digital solutions company serving clients in over 30 countries across diverse industries. We focus on solving operational, technological, and digital challenges through AI-driven solutions, ERP and CRM systems, robotic process automation (RPA), custom software, web and app development, UI/UX design, product strategy, and SEO and digital growth services. We are seeking a detail-oriented and organized Admin & Data Entry Assistant to join our team. The ideal candidate will hold a Bachelor of Commerce degree and have six months to one year of relevant experience in data entry, administrative support, and legal documentation. Proficiency in MS Excel, accuracy in managing records, quick understanding of instructions, and the ability to handle confidential information discreetly are essential.

Key Responsibilities

Data Entry & Record Management: Accurately input, update, verify, and maintain data across spreadsheets, databases, and internal systems. Ensure data consistency, completeness, and confidentiality while minimizing errors and duplication. Review existing records to identify and correct discrepancies.

Administrative & Office Support: Assist with scheduling, calendar management, correspondence, document preparation, and routine administrative duties. Coordinate with internal teams and external parties to collect, verify, and clarify information. Support daily office operations as assigned.

Finance & HR Support: Aid the Finance team by entering financial data, recording transactions, processing invoices, and maintaining related records. Perform authorized banking and finance-related administrative tasks, including occasional visits to bank branches. Support HR by updating employee records, maintaining documentation, and compiling performance reports as needed.

Legal Documentation & Filing: Organize and maintain both physical and electronic files, including court filings, daily proceedings, and other legal or administrative records. Ensure documents are properly categorized, securely stored, and easily accessible, maintaining confidentiality when handling sensitive legal, financial, and employee information.

Quality Checks & Reporting: Verify data entries, financial records, and documents for accuracy, completeness, and consistency. Prepare routine reports, update spreadsheets, and compile information as requested by supervisors or departments. Document and promptly report any discrepancies or missing information.

Process Compliance & Improvement: Follow company procedures for data handling, documentation, confidentiality, and information security. Assist in preparing and updating data entry guidelines, administrative procedures, and record-keeping documentation. Identify recurring errors or inefficiencies and suggest practical improvements to enhance accuracy and workflow.

Required Qualifications

A Bachelor of Commerce (B.Com) degree is mandatory. Candidates should have six months to one year of hands-on experience in data entry, administrative support, legal documentation, or related record-management tasks. Excellent MS Excel skills are required, including working with formulas, sorting, filtering, data validation, formatting, and maintaining structured records. Strong attention to detail with the ability to consistently identify errors, discrepancies, and missing information is essential. The candidate must be able to quickly understand instructions, retain information, and apply guidance accurately with minimal supervision. Good organizational skills and the ability to manage multiple tasks while meeting deadlines are necessary. Effective written and verbal communication skills are important for coordination with internal teams and external stakeholders. The role requires handling confidential financial, legal, and employee information responsibly. Willingness to visit bank branches when required for finance-related tasks is expected. The ability to work independently, follow established procedures, and seek clarification when needed is vital.

Preferred Qualifications and Benefits

Familiarity with court proceedings, court filings, legal documentation, or related record-keeping processes is an advantage. This is a full-time, on-site position based at our Gulberg 3, Lahore office. Working hours are from 10:00 AM to 7:00 PM, Monday to Friday, including alternate Saturdays. Monthly compensation ranges from PKR 40,000 to 45,000, depending on experience and skills.

This role offers an excellent opportunity to contribute to a growing company while enhancing your professional skills in a supportive environment. Candidates who meet the qualifications and are ready to work on-site are encouraged to apply.