Admin Executive – Office/Construction Operations

We are seeking a detail-oriented and proactive Administrative Officer to support ongoing construction projects and site offices across Karachi. The ideal candidate will manage daily administrative operations, ensuring smooth coordination between site teams, project managers, contractors, and the head office. This role requires maintaining accurate project documentation, handling contractor and vendor communications, and supporting procurement activities. The position demands a hands-on approach to office administration and occasional site visits to ensure compliance and operational efficiency.

Key Responsibilities

- Manage day-to-day administrative operations for construction projects and site offices throughout Karachi.
- Coordinate effectively between site teams, project managers, contractors, and the head office to facilitate smooth project execution.
- Maintain comprehensive project files, site registers, daily progress reports (DPRs), and attendance records.
- Handle contractor and vendor coordination, including obtaining quotations, issuing work orders, and following up on deliveries.
- Track material requisitions, purchase orders, and delivery challans in collaboration with procurement and store departments.
- Assist with contracts, Bill of Quantities (BOQ) documentation, and project-related correspondence.
- Ensure all site documentation such as permits, No Objection Certificates (NOCs), and safety records are complete and up to date.
- Manage general office administration tasks including correspondence, filing, petty cash management, travel arrangements, and supervising support staff.

Required Qualifications

- Bachelor’s degree in Business Administration, Commerce, Arts, or an equivalent field.
- 2 to 4 years of administrative experience within construction, contracting, or real estate sectors.
- Proficiency in MS Office applications, with strong skills in Excel.
- Good command of both English and Urdu for effective communication.
- Willingness and ability to visit site offices across Karachi as required.

Compensation and Work Location

The monthly salary for this position ranges from Rs40,000 to Rs60,000. The role requires in-person attendance at the office and occasional site visits.

This opportunity is ideal for candidates looking to leverage their administrative skills in a dynamic construction environment, contributing to project success through efficient coordination and documentation management.