Admin Executive

We are seeking a dependable and well-organized administrative professional to manage the procurement of office supplies, oversee the upkeep of the office environment, and supervise support staff. This role is essential to ensuring the smooth daily operation of the office.

Key Responsibilities

Procurement Management:
Identify reliable vendors and negotiate competitive prices for office supplies and equipment. Manage purchase requests by obtaining quotes and maintaining accurate records. Monitor inventory levels to reorder items proactively before they run out. Ensure all purchases comply with company policies and budget constraints. Develop and maintain strong relationships with suppliers to support ongoing procurement needs.

Facility Management:
Ensure the office remains clean, safe, and well-maintained on a daily basis. Coordinate repairs, cleaning services, and other maintenance activities as required. Keep detailed records of office furniture, equipment, and other assets. Ensure compliance with all relevant safety regulations and standards within the office environment.

Office Boys & Janitorial Staff Management:
Supervise office boys and cleaning staff to ensure tasks are completed efficiently and to standard. Assign daily duties, monitor attendance, and enforce discipline as necessary. Maintain cleanliness throughout the office at all times. Develop duty schedules aligned with office requirements. Collaborate with the HR department to address any performance or behavioral issues among support staff.

Administrative Support:
Assist with administrative paperwork, vendor communications, and payment follow-ups. Provide support to various teams with office arrangements and daily operational tasks as needed.

Required Qualifications

- 2 to 4 years of experience in administration, purchasing, or office management.
- Experience in managing support staff is advantageous.
- Strong communication and organizational skills.
- Basic proficiency in MS Office and common administrative tools.

Work Location
This position is based in G8/1, Islamabad.

This role offers an opportunity to contribute to a well-functioning office environment by combining procurement expertise, facility oversight, and team management. Candidates who are proactive, detail-oriented, and capable of multitasking will thrive in this position.