Admin Executive

Waterlink Logistics, a subsidiary of Waterlink Group of Companies, is looking for a responsible and hands-on Admin Executive to oversee daily administrative, procurement, facility management, and operational support activities at Port Qasim, Karachi. The ideal candidate will have a solid understanding of administration processes, vendor coordination, facility upkeep, security management, fuel monitoring, and record keeping. This role demands strong organizational and analytical skills to ensure smooth operations, timely procurement, effective maintenance coordination, accurate fuel reconciliation, and thorough administrative documentation, all while demonstrating integrity, accountability, and ownership.

Key Responsibilities:
- Manage daily administrative and facility requirements to support operational efficiency.
- Coordinate procurement of office, yard, and operational supplies to meet organizational needs.
- Monitor security personnel, including attendance and deployment schedules.
- Maintain accurate fuel records, monitor consumption, and perform regular reconciliation.
- Coordinate maintenance activities for machinery, equipment, and facilities.
- Liaise effectively with vendors, contractors, and service providers to ensure timely service delivery.
- Maintain comprehensive records related to procurement, maintenance, utilities, security, and administration.
- Collaborate with Finance and Accounts departments regarding invoice processing and supporting documentation.

Required Qualifications:
- 2 to 3 years of experience in administration, preferably within logistics or related sectors.
- Good knowledge of procurement processes and facility management practices.
- Exposure to yard, depot, or workshop operations is essential.
- Practical understanding of structural repairs, welding, flooring, painting, and general container maintenance is advantageous.
- Proficiency in MS Office applications, especially Excel, for record keeping and reporting.
- Strong communication, coordination, and follow-up skills to manage multiple stakeholders effectively.
- High level of integrity, accountability, and ownership in handling responsibilities.

Preferred Qualifications and Benefits:
This position offers an excellent opportunity to join a growing logistics organization and gain valuable hands-on experience in administration, procurement, facility management, and operational support within a dynamic supply chain environment. The role is based at Port Qasim, Karachi, and requires in-person attendance.

Compensation:
The monthly salary range for this role is Rs40,000 to Rs60,000.

Candidates interested in this opportunity are encouraged to apply by submitting an updated CV, clearly indicating the position title “Admin Executive – Port Qasim” in the subject line.