Admin Executive

Murkez Technologies is looking for a proactive and detail-oriented Admin Analyst to support the administrative and operational functions of a network of gas stations and retail stores across the United States. This role plays a vital part in ensuring accurate reporting, smooth backend operations, and effective communication with U.S.-based stakeholders. The Admin Analyst will also contribute to process improvements and help drive operational excellence within the organization.

Key Responsibilities

Data Management & Reporting:
Maintain and update daily sales, inventory, and operational reports to ensure data accuracy. Reconcile point-of-sale (POS) data with backend systems, identifying and resolving any discrepancies. Prepare weekly and monthly dashboards to monitor performance and key business metrics.

Administrative Support:
Assist with vendor coordination, including invoice processing and managing documentation. Track compliance metrics and ensure timely submission of all required forms. Maintain organized digital filing systems to guarantee data accuracy and easy accessibility.

Communication & Coordination:
Serve as the primary liaison with U.S.-based store managers and vendors through email and phone communications. Manage scheduling, follow-ups, and reminders related to operational activities. Support audits and inspections by preparing and organizing necessary documentation.

Process Optimization:
Identify inefficiencies in administrative and reporting workflows and recommend actionable improvements. Assist in implementing new tools and systems aimed at enhancing data management and operational efficiency.

Operational Excellence:
Ensure all administrative and reporting tasks are completed with accuracy, consistency, and timeliness. Manage multiple responsibilities effectively in a dynamic, fast-paced environment.

Required Qualifications

- Bachelor’s degree in Business Administration, Finance, or a related field.
- Between 6 months to 1 year of experience in administrative or analytical roles.
- Strong command of English, both written and verbal.
- Proficiency in Microsoft Excel, Google Sheets, and other reporting tools.
- Excellent attention to detail, organizational skills, and time management abilities.

Preferred Qualifications and Benefits

Experience with POS systems, inventory software, or ERP tools is considered a plus, enhancing the candidate’s ability to manage data and operations efficiently. While specific benefits are not detailed, the role offers an opportunity to work in a fast-paced environment with a growing company, contributing to meaningful operational improvements across a nationwide retail network.