Admin Executive

Potato Holdings is seeking a reliable and proactive Admin Executive to oversee daily office administration and ensure smooth operations at its Lahore office. The ideal candidate will take full ownership of administrative tasks, manage costs effectively, maintain accurate records, and follow through until all issues are resolved. This full-time, on-site role demands a hands-on approach to maintaining a well-organized and functional office environment.

Key Responsibilities

- Manage overall office operations to keep the workplace clean, organized, and adequately stocked with necessary supplies.
- Supervise administrative support staff including office boys, cleaners, and security personnel by assigning duties and monitoring their performance.
- Coordinate timely maintenance of office infrastructure such as air conditioning, electrical systems, plumbing, furniture, and equipment.
- Source and evaluate suppliers, negotiate pricing, obtain necessary approvals, and verify deliveries and invoices to ensure cost-effective purchasing.
- Track and manage administrative expenses including rent, utilities, internet, and other bills, working closely with the Finance department for timely payments.
- Maintain an up-to-date asset register covering furniture, equipment, and other company property, handling issuance, transfers, repairs, and returns.
- Monitor inventory levels of stationery, pantry items, cleaning supplies, and other consumables to avoid shortages or wastage.
- Handle coordination of couriers, deliveries, visitor management, meeting arrangements, and various administrative errands.
- Support employee onboarding and offboarding by coordinating workspace setup and asset handovers in collaboration with HR and IT teams.
- Oversee workplace safety and security measures, including access control and emergency supplies, escalating any concerns promptly.
- Maintain detailed records such as expense logs, vendor information, maintenance schedules, and trackers for pending administrative tasks.

Required Qualifications

- Bachelor’s degree is preferred.
- Minimum of 2 years’ experience in office administration or a related field.
- Good knowledge of local vendors and service providers in Lahore.
- Proficiency in Microsoft Excel or Google Sheets for record-keeping and reporting.
- Strong negotiation, communication, and follow-up skills.
- Ability to prioritize multiple requests and coordinate activities across different locations.
- High level of integrity in handling company cash, purchases, and assets.

Compensation and Work Environment

The monthly salary range for this position is Rs50,000 to Rs100,000, commensurate with experience and qualifications. The role requires the candidate to work on-site at the Lahore office, ensuring hands-on management of all administrative functions.

Success in this role will be demonstrated by well-prepared offices ready for daily operations, timely handling of bills and maintenance requests, adherence to budgeted purchases with proper documentation, accurate asset and inventory records, consistent performance of support staff, and resolution of administrative issues with minimal follow-up.

Potato Holdings offers a dynamic work environment where attention to detail, accountability, and proactive problem-solving are highly valued. This position is ideal for a motivated individual looking to contribute to efficient office management and support organizational success.