Admin Officer

Transformation Wellness Clinic

Karachi , Pakistan

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Posted 2 days ago 57 views Report Job

Transformation International Society is seeking a diligent and proactive Admin Officer to oversee the daily administrative functions of the organization. The ideal candidate will ensure smooth operations by managing facilities, equipment maintenance, and all necessary arrangements to support organizational activities. This role requires excellent organizational skills and the ability to coordinate effectively with vendors, staff, and external visitors to maintain a professional and efficient office environment.

Key Responsibilities

- Manage daily administrative operations to ensure the organization functions smoothly.
- Coordinate with vendors and service providers for routine maintenance, repairs, and operational needs.
- Schedule and monitor monthly preventive maintenance of equipment, ensuring timely servicing and accurate maintenance records.
- Organize official visits, meetings, and events, including scheduling, coordination, refreshments, and other logistical arrangements.
- Maintain cleanliness, organization, and presentation of the office, especially prior to visits by officials, donors, or management.
- Collaborate with relevant departments and staff to complete all necessary preparations before scheduled visits.
- Handle procurement-related administrative tasks such as obtaining quotations, liaising with suppliers, and following up on deliveries.
- Maintain comprehensive administrative records, including office files, inventory, equipment logs, and maintenance documentation.
- Monitor and manage office supplies, stationery, utilities, and other essential resources.
- Oversee building maintenance, housekeeping, security, and other facility-related services.
- Manage official correspondence, including emails, letters, documentation, and record keeping.
- Ensure timely follow-up on pending administrative issues and vendor commitments.
- Perform additional administrative and operational duties as assigned by management.

Required Qualifications

- Bachelor’s degree in Business Administration or a related field.
- 2 to 3 years of relevant experience in administration, facility management, or office operations.
- Strong communication, coordination, and vendor management skills.
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Excellent organizational abilities with keen attention to detail and the capacity to handle multiple tasks simultaneously.
- Ability to effectively coordinate with staff, vendors, and external visitors.

The position requires working in person at the office located in Gulshan-e-Iqbal, Karachi. The working days are Monday through Saturday, with office hours from 10:00 AM to 6:00 PM. The monthly salary range for this role is between Rs. 65,000 and Rs. 70,000.

This opportunity is ideal for a motivated individual looking to contribute to a dynamic organization by ensuring efficient administrative support and facility management.