Admin Specialist

Safa Fitness Club is seeking a detail-oriented Administrative Specialist to oversee inventory management, procurement, and administrative operations across multiple departments. This role is essential in maintaining accurate stock levels, controlling purchasing costs, and fostering strong supplier relationships. The successful candidate will also manage administrative records and provide support services that ensure smooth facility operations and uphold high standards of member service.

Key Responsibilities:
- Maintain an accurate stock register for all departments, including gym, pool and spa chemicals, towels and linen, clinic supplies, salon products, and cleaning materials.
- Conduct regular stock counts, establish reorder levels, and ensure continuous availability of necessary items.
- Receive deliveries and verify them against purchase orders for accuracy.
- Collect purchase requests and prepare purchase orders for approval.
- Source suppliers, obtain and compare quotes, and negotiate pricing and delivery terms.
- Match supplier invoices with orders and forward them to the accounts department.
- Manage petty cash, expense claims, and small purchases efficiently.
- Ensure all licenses, insurance policies, and safety certificates are current and compliant.
- Support HR with paperwork and coordinate repairs, courier services, uniforms, and other errands as needed.
- Prepare and share a monthly inventory and purchasing report with the Operations Manager.

Required Qualifications:
- Minimum of 2 years’ experience in inventory management, procurement, storekeeping, or administrative roles, preferably within gyms, spas, hotels, clinics, or retail environments.
- Proficiency in Excel or Google Sheets for data management and reporting.
- Highly organized, detail-oriented, and trustworthy, especially when handling cash and stock.
- Confident in negotiating and managing relationships with suppliers.
- Diploma in supply chain management or business administration is preferred.

Preferred Qualifications and Benefits:
- Experience using inventory management software such as Zoho, QuickBooks, or Odoo is advantageous.
- Knowledge of safe handling procedures for pool and spa chemicals is a plus.

This role offers the opportunity to contribute to a dynamic fitness environment by ensuring operational efficiency and supporting excellent member experiences. If you have a strong background in inventory and procurement combined with administrative skills, Safa Fitness Club welcomes your application.