Admin & Studio Coordinator

We are looking for a highly organized and professional Admin & Studio Coordinator to manage daily office operations and act as the main point of contact for clients and visitors at our fashion brand’s studio. The ideal candidate will have strong communication skills, basic administrative experience, and preferably some familiarity with fashion, clothing, or lifestyle brands. This role demands a responsible individual who can maintain an efficient office environment while ensuring seamless coordination between clients, vendors, and internal teams.

Key Responsibilities

Office Administration:
Manage the day-to-day office functions, including routine administrative tasks such as maintaining accurate records, documents, and files. Oversee procurement of office supplies and stationery to ensure smooth operations. Professionally handle incoming calls, emails, visitors, and general inquiries. Schedule and coordinate meetings, appointments, and office calendars. Keep office and meeting spaces organized and presentable at all times. Provide administrative support to management, including follow-up activities as needed.

Studio & Client Coordination:
Welcome and assist clients, visitors, and business partners at the studio with professionalism and courtesy. Communicate effectively with clients to understand their basic requirements. Schedule studio appointments and coordinate meetings efficiently. Liaise with internal teams regarding client inquiries, meetings, sample handling, and follow-ups. Maintain up-to-date client records and appointment schedules. Ensure the studio environment is well-prepared and organized for client meetings. Follow up with clients on appointments and pending responses to maintain ongoing engagement.

Brand & Vendor Coordination:
Coordinate with suppliers, vendors, and service providers to meet routine office and studio needs. Assist with sample handling, deliveries, and collection coordination as required. Maintain accurate records of vendor contacts, client visits, and business correspondence. Support the team with basic coordination for brand activities, meetings, and product presentations.

Required Qualifications
A bachelor’s degree or equivalent qualification is preferred. Candidates should have 1 to 2 years of experience in office administration, coordination, or customer service. Basic proficiency in MS Office, Excel, email communication, and Google Sheets is essential. Strong communication, organizational, and interpersonal skills are required. A professional attitude, punctuality, and keen attention to detail are important. The ability to handle clients and confidential business information with discretion is necessary.

Preferred Qualifications and Benefits
Experience working with fashion, clothing, retail, or lifestyle brands is an advantage. This is an entry-level to junior professional role offering a market-competitive salary based on experience and skills. The position requires in-person attendance at the studio location. This role is well-suited for candidates eager to grow their careers in a dynamic fashion environment while contributing to efficient administrative and client coordination functions.