Admin & Studio Coordinator

We are seeking a well-organized and professional Admin & Studio Coordinator to oversee daily office operations and serve as the primary point of contact for clients and visitors at our fashion brand’s studio. The ideal candidate will possess strong communication skills, basic administrative experience, and preferably some background working with fashion, clothing, or lifestyle brands. This role requires a responsible individual who can efficiently manage multiple tasks while maintaining a professional and welcoming environment.

Key Responsibilities

Office Administration:
- Manage daily office operations and handle routine administrative duties.
- Maintain office records, files, documents, and perform basic data entry.
- Coordinate procurement of office supplies, stationery, and other essentials.
- Handle incoming calls, emails, visitors, and general inquiries professionally.
- Organize meetings, appointments, and maintain office schedules.
- Ensure the office and meeting areas are tidy and presentable at all times.
- Assist management with routine administrative tasks and follow-ups as needed.

Studio & Client Coordination:
- Greet and attend to clients, visitors, and business partners visiting the studio.
- Communicate effectively with clients to understand and address their basic requirements.
- Schedule studio appointments and coordinate client meetings.
- Liaise with relevant teams regarding client inquiries, meetings, samples, and follow-ups.
- Maintain accurate client records and update appointment schedules regularly.
- Ensure the studio environment is organized and prepared for client interactions.
- Follow up with clients regarding appointments and pending responses to maintain smooth communication.

Brand & Vendor Coordination:
- Coordinate with suppliers, vendors, and service providers for office and studio needs.
- Assist with sample handling, deliveries, and collections as required.
- Maintain records of vendor contacts, client visits, and business correspondence.
- Support the team with basic coordination for brand activities, meetings, and product presentations.

Required Qualifications
- Bachelor’s degree or equivalent qualification is preferred.
- 1 to 2 years of experience in office administration, coordination, or customer service is preferred.
- Basic proficiency in MS Office, Excel, email platforms, and Google Sheets.
- Strong communication, organizational, and interpersonal skills.
- Professional attitude with punctuality and keen attention to detail.
- Ability to handle clients and confidential business information with discretion.

Preferred Qualifications and Benefits
- Experience working with fashion, clothing, retail, or lifestyle brands will be an advantage.
- Competitive salary offered, commensurate with experience and skills.
- This is an in-person role based at the company’s studio location.
- Opportunity to work in a dynamic environment within the fashion industry, supporting brand and client-facing activities.

This position is ideal for entry-level to junior professionals looking to grow their career in office administration and client coordination within the fashion sector. The role demands a proactive, detail-oriented individual who thrives in a fast-paced, client-focused setting.