Administration Assistant

New Al-Rafid Builders & Developers (Private) Ltd.

Karachi , Pakistan

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New Al-Rafid Builders & Developers (Private) Ltd. is a specialist contractor known for delivering flexible and tailored construction solutions. The company emphasizes a deep understanding of each project brief and carefully assembles skilled teams to ensure high-quality outcomes. With a strong foundation in technical design and logistics, New Al-Rafid Builders & Developers manages complex projects while fostering a professional environment that values collaboration, technical excellence, and dependable project delivery. The Administration Assistant role is a full-time, on-site position based in Karachi, supporting the company’s operational and project teams through efficient administrative management.

Key Responsibilities
- Manage daily office operations, including handling incoming calls, greeting visitors, and directing inquiries to the appropriate personnel.
- Maintain accurate records and filing systems, prepare and update documents, and schedule meetings to support smooth office functioning.
- Provide administrative support to executive staff, including calendar management, meeting preparation, and handling confidential tasks.
- Coordinate office supplies and assist with basic data entry and correspondence to ensure uninterrupted administrative workflows.
- Collaborate closely with colleagues across departments to deliver organized, timely, and professional administrative assistance.
- Ensure that all administrative processes contribute effectively to the support of project teams and overall company operations.

Required Qualifications
- Strong skills in administrative assistance and clerical duties, including documentation management, filing, scheduling, and general office operations.
- Professional phone etiquette and communication abilities to manage calls, interact with visitors, and coordinate information clearly and respectfully.
- Competence in executive administrative support, capable of assisting senior staff with calendars, meetings, and confidential administrative responsibilities.
- Proficiency in office software such as word processing, spreadsheets, and email, along with basic data entry skills and keen attention to detail.
- Excellent organizational skills, time management, reliability, and the ability to work collaboratively in a fast-paced construction environment.
- Minimum educational requirement of a secondary school certificate or equivalent.

Preferred Qualifications and Benefits
- A diploma or degree in Business Administration or a related field is advantageous.
- Previous experience in an administrative or office support role, ideally within construction, real estate, or related industries, is beneficial.

This position offers the opportunity to join a dynamic team within a reputable construction firm that values technical expertise and professional growth. Candidates will contribute to a collaborative workplace focused on delivering quality projects and reliable service to clients.