Administration Specialist

Haleon is a purpose-driven, world-class consumer health company dedicated to improving everyday health for millions of people. Since its launch three years ago, the company has experienced rapid growth and entered a dynamic phase marked by ambitious goals and significant opportunities. With a trusted portfolio of leading brands such as Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum®, Haleon combines deep human insight with trusted science. The company’s Win as One strategy fuels its mission to deliver better everyday health with humanity, fostering an agile, performance-driven culture that unites and inspires its workforce.

Key Responsibilities
Monitor compliance with Haleon’s policies, SOPs, statutory requirements, and Environmental, Health, and Safety (EHS) standards across all administrative functions at the Jamshoro site. This includes oversight of facilities, housekeeping, transportation, time office, and general services. Maintain an audit-ready environment by ensuring proper documentation control, record accuracy, and timely reporting. Conduct periodic compliance checks, gap assessments, and risk evaluations to identify and mitigate potential issues.

Ensure vendor compliance with contractual terms, service level agreements (SLAs), safety standards, and labor laws. Support internal and external audits by coordinating evidence collection, managing responses, and facilitating corrective actions. Manage employee relations data and oversee administrative compliance of third-party contracts in collaboration with site business owners to ensure legal adherence.

Oversee attendance management processes, including biometric systems and time controls. Validate overtime, shift rosters, leave records, and contractor attendance sheets, ensuring accurate and timely submission of attendance data to HR and Payroll. Identify discrepancies and implement corrective measures as needed.

Ensure all facility operations—such as canteen services, utilities, office spaces, meeting rooms, and residences—adhere to SOPs and safety standards. Track Annual Maintenance Contract (AMC) renewals, service schedules, vendor performance, and maintain compliance logs for pest control, HVAC, water testing, waste management, and other facility services. Monitor housekeeping standards through routine inspections and hygiene audits, ensuring cleaning chemicals, tools, and machines comply with safety requirements.

Track manpower deployment and contractor compliance. Oversee compliance of pool cars, staff transportation, and logistics vehicles with company policies and legal requirements, including route planning, fuel consumption, driver rosters, and vehicle documentation. Maintain fleet logs, GPS reports, and preventive maintenance schedules, conducting periodic checks on driver behavior, safety compliance, and vehicle readiness.

Ensure preventive and corrective maintenance activities follow SOPs and safety protocols. Track asset inventories, AMC renewals, and contractor performance while supporting facility upgrades and documenting all related work. Maintain centralized compliance dashboards, trackers, and audit logs, preparing monthly compliance reports for Site Admin leadership. Identify process gaps and recommend improvements to strengthen governance.

Support the digitalization of administrative processes to enhance transparency and efficiency. Ensure that Admin, Facility, and contractor teams complete required compliance training, periodic reviews, refresher courses, and SOP sign-offs. Maintain training records and strengthen capability-building programs. Promote an ethical culture by modeling Haleon’s Code of Conduct, ensuring team awareness, maintaining trust for open communication, and supporting investigations of potential wrongdoing.

Required Qualifications
Candidates should have 4-6 years of experience in industrial relations, administration, compliance, or facility governance roles. Experience within FMCG, pharmaceutical, or manufacturing environments is preferred. Familiarity with ISO standards, EHS compliance, and audit processes is advantageous. Candidates should have experience managing compliance-related projects and possess knowledge of manufacturing and packaging operations. Hands-on experience with SAP Ariba, time management systems such as TimeTrax, and advanced proficiency in Microsoft Office for reporting and documentation is essential.

Preferred Qualifications and Benefits
This role offers the opportunity to work within Haleon’s Win as One Framework, which emphasizes consumer focus, collaboration, value creation, continuous learning, and ethical leadership. Haleon is committed to fostering an inclusive culture that values diverse backgrounds and perspectives, ensuring all employees feel a sense of belonging. The company provides reasonable adjustments and accommodations throughout the recruitment process to support candidates’ needs. Haleon also maintains strict confidentiality of personal information collected during recruitment and ensures it is not used in employment decisions.

This position provides a unique chance to contribute to a purpose-driven organization that values integrity, compliance, and continuous improvement while supporting the health and wellbeing of millions worldwide.