Administration Specialist

Haleon is a purpose-driven, world-class consumer health company dedicated to improving everyday health for millions globally. Since its launch three years ago, the company has rapidly grown and evolved, entering an exciting new phase filled with bold ambitions and significant opportunities. Haleon’s trusted portfolio includes leading brands such as Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum®, distinguished by a unique blend of deep human understanding and trusted science. Guided by the Win as One strategy, Haleon places its purpose—to deliver better everyday health with humanity—at the core of its operations, fostering an agile, performance-focused culture that inspires continuous improvement.

Key Responsibilities:
- Monitor compliance with Haleon policies, SOPs, statutory requirements, and EHS standards across all administrative functions at the Jamshoro site, including facilities, housekeeping, transportation, time office, and general services.
- Maintain an audit-ready environment by ensuring accurate documentation control, record keeping, and timely reporting.
- Conduct periodic compliance checks, gap assessments, and risk evaluations to identify and address potential issues.
- Ensure vendor compliance with contractual terms, service level agreements (SLAs), safety standards, and labor laws.
- Support internal and external audits by coordinating evidence collection, responses, and corrective actions.
- Manage employee relations data and administrative compliance of third-party contracts in collaboration with site business owners, ensuring legal and contractual adherence.
- Oversee attendance processes, biometric systems, and time management controls, validating overtime, shift rosters, leave records, and contractor attendance sheets.
- Ensure timely and accurate submission of attendance data to HR and Payroll, identifying discrepancies and implementing corrective measures.
- Monitor facility operations such as canteen, utilities, office spaces, meeting rooms, and residences to ensure compliance with SOPs and safety standards.
- Track annual maintenance contract (AMC) renewals, service schedules, and vendor performance for facility services including pest control, HVAC, water testing, and waste management.
- Enforce 3P (People, Process, Performance) housekeeping standards through routine inspections and hygiene audits.
- Ensure cleaning chemicals, tools, and equipment meet safety and compliance requirements.
- Monitor manpower deployment and contractor compliance.
- Manage compliance of pool cars, staff transportation, and logistics vehicles, including route planning, fuel consumption, driver rosters, and vehicle documentation such as tax, fitness, and insurance.
- Maintain fleet logs, GPS reports, and preventive maintenance schedules, conducting checks on driver behavior and vehicle readiness.
- Support facility upgrades and maintain documentation for all works.
- Maintain centralized compliance dashboards, trackers, and audit logs, preparing monthly compliance reports for site administration leadership.
- Identify process gaps and recommend improvements to strengthen governance and support digitalization initiatives to enhance transparency and efficiency.
- Ensure all admin, facility, and contractor teams complete required compliance training, periodic reviews, refresher courses, and SOP sign-offs, maintaining training records and supporting capability-building programs.

Required Qualifications:
- 4-6 years of experience in industrial relations, administration, compliance, or facility governance roles.
- Experience in FMCG, pharmaceutical, or manufacturing environments is preferred.
- Familiarity with ISO standards, EHS compliance, and audit processes.
- Proven experience managing compliance-related projects and understanding of manufacturing and packaging operations.
- Hands-on experience with SAP Ariba, time management systems (such as TimeTrax), and advanced proficiency in Microsoft Office for reporting and documentation.

Preferred Qualifications and Benefits:
Haleon’s Win as One Framework emphasizes consumer-first thinking, collaboration for impact, unlocking value at pace, and continuous personal and team growth. The successful candidate will embody these values, driving operational excellence and fostering an ethical culture. As a leader, you will promote the company’s Code of Conduct by modeling ethical behavior, encouraging open communication, promptly addressing compliance concerns, and supporting investigations when necessary. Haleon is committed to creating an inclusive workplace where diversity is valued, and all employees feel a sense of belonging. Reasonable adjustments and accommodations are provided throughout the recruitment process to support candidates as needed.

This role offers the opportunity to contribute to a purpose-driven organization with a strong commitment to compliance, governance, and continuous improvement in a dynamic and supportive environment.