Posted Sep 09, 2025 152 views
We are looking for a dedicated Administrator with practical experience in Odoo ERP to join our team in Saudi Arabia. This full-time position involves managing daily administrative operations, ensuring efficient workflow across departments, and overseeing the company’s Odoo system for HR, administrative, and operational functions. The ideal candidate will possess strong organizational, leadership, and problem-solving skills, along with expertise in office administration and Odoo ERP management.
Key Responsibilities
Administrative Management:
Oversee and lead daily administrative activities and support staff. Maintain organized, secure employee records, contracts, and official documents. Manage office maintenance, cleanliness, supplies, and inventory. Facilitate smooth internal communication and handle correspondence including emails, letters, and memos. Coordinate travel arrangements, visa processing, accommodation, and transportation for employees as needed. Monitor compliance with company policies and manage incoming and outgoing mail and courier services.
Odoo ERP Administration:
Administer and configure Odoo modules related to HR, administration, and operations. Ensure accurate data entry for employee records, attendance, leave, and approvals within the system. Generate timely management reports and provide first-level troubleshooting for Odoo-related issues. Work closely with the technical support team on system upgrades, bug fixes, and customizations. Conduct staff training on Odoo usage when necessary.
HR & Employee Support:
Assist the HR department with recruitment, onboarding, and maintaining employee records. Prepare offer letters, contracts, and official HR correspondence. Maintain attendance, leave, and overtime records. Support payroll processing by providing accurate employee data. Address employee inquiries related to policies, HR, and administrative matters.
Office & IT Coordination:
Ensure the proper functioning of IT systems including computers, networks, printers, and email. Coordinate with IT vendors for technical support, upgrades, and license renewals. Maintain backups of critical files and company data. Organize and manage both digital and physical company records.
Financial & Reporting Support:
Support accounts and finance teams with invoice preparation, petty cash management, and expense reporting. Monitor office budgets and prepare monthly expenditure reports. Assist management with data collection, documentation, and report generation.
Required Qualifications
- Bachelor’s Degree in Business Administration, IT, or a related field; Master’s degree preferred.
- 3 to 5 years of proven experience as an Administrator, including hands-on experience with Odoo ERP.
- Strong knowledge of HR and administrative procedures.
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
- Excellent communication skills in English; Arabic language skills are an advantage.
- Ability to multitask and prioritize effectively under pressure.
- Strong problem-solving and decision-making skills.
- High level of confidentiality and integrity.
Preferred Qualifications and Benefits
- A Master’s degree is required for consideration.
- At least one year of experience in each key area: Administrative Management, Odoo ERP Administration, HR & Employee Support, Office & IT Coordination, and Financial & Reporting Support.
- This role requires in-person attendance at the Saudi Arabia location.
- Salary will be commensurate with experience and interview performance.
Applicants are encouraged to submit a professional and detailed CV that clearly aligns with the job requirements. Only candidates meeting the specified criteria will be shortlisted for further evaluation.
Skills
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