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Office Coordinator

Ali Imran Digital Unverified

Lahore , Pakistan

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Posted Mar 22, 2021 2 views

We are looking office Coordinator is responsible for overall front desk activities including management of the reception area and meeting areas, customer service, phones, mail, and office supplies.

  • This position trains, supervises, and schedules administrative volunteers, coordinates front office coverage, and assists on projects and any additional administrative support necessary for the organization.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

  • Excellent oral and written communication skills; including the ability to speak and write effectively and to analyze, edit, review and interpret complex material;
  • Exceptional customer service skills;
  • Proven ability to handle confidential information and work with minimal supervision;
  • Proficient with MS Office Suite, including Word, Excel, and Outlook.
  • QuickBooks experience beneficial;
  • Thorough knowledge of modern office equipment, including multi-phone lines systems, fax, copiers, scanners, etc.;
  • Ability to plan and supervise the work of others;
  • Ability to maintain cooperative working relationships with other departments and organizations;
  • Thorough knowledge of administrative practices and procedures;
  • Thorough knowledge of modern office management principles, procedures and techniques and their adaptation;

DUTIES AND RESPONSIBILITIES:

  • Front Office:
  • Provides exceptional customer service in person and on the phone to patients, families, staff, vendors and the community: greeting guests,
  • observing front door/guest protocols, HIPAA Privacy and Security procedures, etc.
  • Oversees the reception area to insure effective telephone and mail communications both internally and externally to maintain professional image;
  • Coordinates with the Executive Assistant overall activities for the front office, including training, scheduling and supervision of front desk volunteers and staff coverage;
  • Maintains Front Office Manual, updating all forms, manuals and charts as necessary;
  • Maintain the ‘on-call’ list and patient PIN list on daily basis;
  • Oversee office supplies: organizing, maintaining and communicating needs on weekly basis to Executive Assistant;
  • Assists with new staff on-boarding training, including mailboxes, office supplies, phone orientation and security;
  • Maintains kitchen, staff break room, conference rooms and education/training room throughout the day, including laundry and dishwasher;
  • versees room set up and clean up for meetings and groups.

Facility and Equipment Management/Purchasing:

  • Coordinates the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities in conjunction with Executive Assistant and Director of Facilities;
  • Coordinates the maintenance of office equipment, including copier, fax machine, etc.;
  • Administrative Support:
  • Process daily deposits;
  • Coordinates and schedules agency meetings;
  • Participates as needed in special projects;
  • Oversee and/or manage special projects for Leadership and other departments;
  • Assists with mailings of thank you letters for donations;
  • Assists with Wine Taste;
  • Oversee mailings.
  • Other duties as assigned.

Skills

Content Management Team Worker Data Comparison Fluent In English and Professional Negligence Commercial Photography Adobe Photoshop  Adobe in Illustrator Architectural Modeling 1284433 Data Processing Bookkeeping

Job Details

Job Channel:
Women Jobs
Industry:
Advertising / PR
Functional Area:
Advertising
Total Positions:
5 Posts
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Lahore, Pakistan
Gender:
Female
Minimum Education:
Intermediate/A-Level
Career Level:
Entry Level
Experience:
Less than 1 Year - 32 Years
Apply Before:
Apr 14, 2021
Posting Date:
Mar 22, 2021

Ali Imran Digital

Advertising / PR · 11-50 employees - Lahore
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