Data Entry Executive

Anaya Impex seeks a detail-focused Data Entry Executive with solid experience in shipping lines, logistics, and import documentation. This role demands expertise in managing and verifying shipment-related records, including packing lists, commercial invoices, and bills of lading. The ideal candidate must have strong proficiency in MS Excel and related data entry tools, with the ability to maintain high accuracy and efficiency when processing diverse logistics documentation. This position includes managing a small team of two professionals to ensure smooth coordination in maintaining shipment records and inventory details. The Data Entry Executive plays a vital role in supporting Anaya Impex's overall logistics operations by tracking shipments, preparing accurate reports, and coordinating with warehouse and logistics teams. The role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks within deadlines. Clear communication and effective team management are essential to ensure data consistency and timely processing of shipment documentation, thereby contributing to efficient freight forwarding and import/export activities.
Responsibilities

Prepare, verify, and maintain packing lists, commercial invoices, bills of lading, and other shipment documents accurately.
Enter, sort, filter, and update shipment data in MS Excel and relevant data entry software with high precision.
Maintain accurate shipping, purchase, and inventory records, ensuring all information is current and correctly filed.
Track shipments in coordination with logistics, warehouse teams, and freight forwarders to update shipment statuses.
Generate and submit daily and periodic reports on shipment progress, inventory levels, and logistics performance.
Oversee the accuracy and completeness of logistics documentation to avoid shipment delays and operational discrepancies.
Coordinate with internal teams and external partners to resolve documentation issues and streamline import/export operations.
Manage a team of two data entry staff by assigning tasks, monitoring progress, and providing guidance to improve efficiency.
Ensure compliance with company policies and industry standards relating to data management and shipping processes.
Apply data validation and data cleaning techniques to maintain high data quality and mitigate errors.
Utilize time management skills to prioritize workload effectively and meet tight deadlines in a fast-paced environment.