Architectural Assistant

An established client is seeking a detail-oriented Architectural Assistant to join their team remotely, supporting estimating, bidding, project coordination, and documentation for commercial casework and millwork projects. This role goes beyond basic administrative tasks, involving active participation throughout the bidding lifecycle—from reviewing invitations to bid, coordinating estimates, preparing proposals, tracking submissions, to assisting with project handoffs once awarded. The ideal candidate will have hands-on experience with Bluebeam, construction documentation, and bid coordination, and be comfortable managing multiple deadlines within EST/CST U.S. business hours.

Key Responsibilities

- Review incoming Invitations to Bid (ITBs) to assess project scope, location, and relevance.
- Organize and maintain drawings, specifications, bid documents, and project files using tools like Notion, Google Drive, and internal systems to ensure accuracy and accessibility.
- Coordinate with estimators, takeoff specialists, and external partners to assign projects, monitor progress, and track bid deadlines.
- Proactively follow up on outstanding deliverables, clarify scope details, and identify missing documentation to maintain bid visibility.
- Utilize Bluebeam to review construction drawings and project documents, supporting estimating and takeoff workflows while identifying documentation gaps.
- Prepare professional, client-facing proposals by reviewing estimates for accuracy, formatting documents in Microsoft Word and PDF, and submitting bids via BuildingConnected and other contractor portals.
- Track bid status, follow up with General Contractors on pending decisions, awarded projects, and feedback on lost bids.
- Maintain organized records of submitted bids, pending opportunities, awarded projects, and contractor communications.
- Coordinate post-award project handoffs by notifying accounting, organizing documentation, updating project status, and communicating next steps to stakeholders to ensure smooth transitions.

Required Qualifications

- 1–3 years of experience in estimating support, construction administration, project coordination, architectural support, or bid coordination.
- Hands-on experience with Bluebeam is mandatory.
- Proficiency in managing construction or architectural documentation.
- Strong skills in Google Drive, Microsoft Word, and Microsoft Excel.
- Ability to manage multiple bids and deadlines simultaneously with excellent attention to detail.
- Excellent written and verbal English communication skills.
- Ability to work remotely during EST/CST business hours.
- Highly organized, process-driven, proactive, and able to work independently while taking ownership of tasks.

Preferred Qualifications and Benefits

- Experience with commercial millwork or casework projects.
- Familiarity with Notion, BuildingConnected, Adobe tools, and bid management systems.
- Knowledge of construction drawings, specifications, takeoffs, and estimating workflows.
- Comfortable communicating with General Contractors and external estimating teams.
- Opportunity to gain direct exposure to contractors and estimating teams, build expertise in construction estimating, bid management, Bluebeam, project coordination, and construction operations.
- Fully remote work environment with structured workflows.
- Potential career growth into roles such as Estimating Coordinator, Bid Coordinator, Project Coordinator, Construction Operations, or Estimator.

This role offers a unique chance to contribute significantly to commercial construction projects by ensuring estimating and bidding processes remain organized, accurate, and timely from initial bid invitation through project award. The interview process includes an initial screening call, a video introduction, recruiter and client interviews, followed by offer and onboarding.

If you have hands-on Bluebeam experience, understand construction drawings and bid workflows, are highly organized, deadline-driven, and able to coordinate multiple estimates and submissions, this position is an excellent fit. Apply now to help keep commercial estimating and bidding projects on schedule and running smoothly.