Architectural & Executive Assistant

Department: Architecture / Executive Office
Location: Karachi
Reporting To: CEO
Gender Preference: Female

We are seeking a versatile and organized professional to work closely with the CEO, providing support across architectural, technical, commercial, and administrative functions. The ideal candidate will have hands-on experience with architectural software, BOQ preparation, invoicing, and a solid understanding of interior and exterior materials. This role demands the ability to independently manage multiple responsibilities, coordinate with various teams, and ensure smooth day-to-day business operations.

Key Responsibilities

Architectural & Technical Support
- Work with architectural drawings, layouts, and project documentation.
- Utilize architectural software such as AutoCAD, SketchUp, Revit, or similar tools.
- Assist in preparing and reviewing 2D drawings, 3D models, and design presentations.
- Provide technical and design-related support to the CEO.

BOQ & Estimation
- Prepare Bills of Quantities (BOQs) based on architectural drawings and project needs.
- Calculate material quantities, measurements, and estimated costs.
- Assist in preparing quotations, cost estimates, and material requirement sheets.
- Coordinate with sales and technical teams to verify quantities and specifications.

Invoicing & Commercial Documentation
- Prepare invoices, quotations, purchase requests, and other commercial documents.
- Maintain accurate records of project costs, material quantities, and pricing.
- Liaise with accounts and sales teams regarding billing and documentation.
- Ensure all documents are accurate, well-organized, and submitted promptly.

Interior & Exterior Materials Knowledge
- Understand finishing materials such as laminates, decorative panels, cladding, flooring, ceilings, and surface finishes.
- Assist in selecting suitable materials according to project specifications.
- Support product research, material comparisons, and technical documentation.
- Help prepare material presentations and product-related information for clients and projects.

Direct CEO Assistance
- Provide daily professional and operational support to the CEO.
- Manage assigned tasks, prepare reports, organize documents, and follow up on pending matters.
- Coordinate with internal departments to ensure timely completion of work.
- Assist with project-related research, meetings, presentations, and other business needs.
- Handle multiple responsibilities while maintaining confidentiality and accuracy.

Required Qualifications & Skills
- Bachelor’s degree in Architecture, Interior Design, or a related field.
- Practical knowledge of AutoCAD and at least one additional architectural or 3D design software.
- Experience in BOQ preparation, quantity estimation, and invoicing.
- Familiarity with interior and exterior materials and construction finishing products.
- Proficiency in MS Excel, Word, and professional documentation.
- Strong organizational, communication, coordination, and problem-solving skills.
- Ability to multitask, work independently, and meet deadlines.
- Professional attitude, attention to detail, and eagerness to learn.

Preferred Experience
- 1 to 3 years of relevant experience in architecture, interior design, estimation, or project coordination.
- Experience working with building materials, construction companies, or interior design firms.
- Familiarity with quotations, project costing, and material specifications.

The ideal candidate will be comfortable navigating between architectural drawings, BOQs, invoices, material research, and providing direct assistance to the CEO. This is an in-person role based in Karachi, offering a monthly salary range of Rs50,000 to Rs70,000.