Assistant Director Administration & Coordination

A well-established educational institution is seeking a qualified professional to provide comprehensive support in administrative and human resource functions within its academic setting. The successful candidate will hold a master’s degree in Management or Public Administration from a recognized university and bring between 5 to 10 years of relevant administrative experience. This role requires effective collaboration with multiple departments to ensure smooth institutional operations, adherence to university policies, and efficient management of resources and personnel.

Key Responsibilities
Assist the Deputy Director Administration (DD Admin) in managing all human resources and administrative matters related to employees, working closely with the HR Directorate. Ensure strict compliance with university rules and regulations. Oversee daily attendance and discipline for both staff and students. Coordinate maintenance of buildings, classrooms, seminar halls, lecturer halls, and offices in partnership with the Works and Administration Directorates. Manage all administrative activities alongside the Main Office, Principal, DD Admin, and Heads of Departments, including organizing student functions, seminars, workshops, and events. Handle medical case processing for faculty, officers, and non-government staff. Provide administrative support for societies and clubs. Manage accommodation arrangements for faculty, officers, and non-government staff, including assistance during handover and maintenance. Oversee transport services for faculty, support staff, students, and institutional guests. Ensure timely maintenance, repairs, and procurement of furniture and other items under the school’s responsibility. Coordinate and conduct the annual stock-taking process for the store section. Arrange and assist with official dinners, lunches, and refreshments in collaboration with the institution’s mess. Support arrangements for official guests, including boarding and lodging. Facilitate the timely provision of officers to new faculty and staff in coordination with department heads. Promote and support sports and extracurricular activities within the institution. Monitor and enforce the code of conduct and dress code policy for students. Keep the DD Admin and Principal regularly updated on all administrative matters. Perform any additional duties assigned by the competent authority.

Required Qualifications
A master’s degree in Management or Public Administration from a reputable university is essential. Candidates must have between 5 to 10 years of experience in an administrative role within a relevant field.

Preferred Qualifications and Additional Information
Preference will be given to candidates holding formal administration course qualifications or retired Majors (or equivalent) from the Armed Forces who meet the required qualifications and experience. Applicants must submit scanned copies of academic and professional documents, with the final education certificate or degree attested or verified by the Higher Education Commission (HEC). Candidates with a third division in their academic record or a weak academic profile may be considered ineligible. Current employees of the institution with less than one year of service or without a No Objection Certificate (NOC) from their head of institution will not be considered. Candidates who are still pursuing the required degree or are medically unfit will be disqualified. Only shortlisted candidates will be contacted for tests or interviews; no travel or daily allowance will be provided. Government employees and armed forces personnel must apply only after obtaining an NOC from their respective departments. Late or incomplete applications will be rejected. The institution reserves the right to cancel, modify, or terminate the recruitment process at any stage without prior notice.

The salary offered for this position is competitive within the market. The closing date for applications is Wednesday, July 23, 2025.