Assistant HR & Admin

Khan Alliance Group, a diversified business conglomerate operating across finance, energy, technology, international trade & logistics, real estate development, and information sectors, is seeking a skilled and motivated Assistant Manager – HR & Administration. This role requires a professional with a strong background in human resources and administrative management who can take ownership of people management, enhance administrative systems, and ensure smooth and efficient organizational operations at the Group’s head office.

Key Responsibilities

Human Resources Management:
Manage end-to-end HR operations including recruitment, selection, onboarding, and employee separation. Develop and maintain HR policies, procedures, and organizational structures. Coordinate manpower planning and recruitment with department heads. Oversee employee attendance, leave management, payroll coordination, and benefits administration. Facilitate performance appraisals, employee evaluations, and confirmation processes. Handle employee relations, grievances, and disciplinary matters. Maintain employee records, contracts, HR databases, and ensure compliance with labor laws, EOBI, Social Security, and other statutory requirements. Coordinate training, development, and employee engagement initiatives. Prepare periodic HR reports and updates for management.

Administration & Facilities Management:
Oversee daily administrative operations to ensure the smooth functioning of the head office. Manage office facilities including maintenance, housekeeping, utilities, and workplace arrangements. Supervise administrative staff such as office assistants, receptionists, and support personnel. Monitor office supplies, stationery, inventory, and procurement needs. Coordinate vendor management, service agreements, quotations, and supplier relationships. Ensure proper maintenance, security, and utilization of company assets, furniture, and equipment. Manage office access, security, cleanliness, and workplace discipline. Organize official meetings, conferences, corporate events, and management visits. Arrange official travel, transportation, accommodation, and other logistics. Monitor administrative expenses, prepare expenditure reports, and promote cost-effective resource use. Maintain administrative documentation, registers, asset records, and vendor databases. Coordinate repairs, maintenance contracts, and resolve operational issues promptly.

Group Coordination & Management Support:
Coordinate HR and administrative functions across all six Group companies. Standardize essential HR and administrative procedures while accommodating specific company requirements. Liaise with departmental heads and management on operational and administrative matters. Develop and maintain administrative systems, reporting formats, and internal controls. Identify operational gaps and recommend improvements to enhance HR and administrative efficiency. Provide timely reports, updates, and recommendations to Group Management.

Required Qualifications

A minimum of five years’ relevant experience in HR and administration is essential. Candidates should hold a Bachelor’s or Master’s degree in Human Resource Management, Business Administration, or a related discipline. Strong practical knowledge of HR operations and general administration is required, along with a thorough understanding of Pakistan’s labor laws and statutory compliance. Proven experience in recruitment, payroll coordination, employee relations, office administration, facilities management, procurement, and vendor coordination is necessary. Excellent organizational, communication, and interpersonal skills are expected. Proficiency in MS Office applications, particularly Excel, Word, and PowerPoint, is required. Candidates must demonstrate strong documentation, reporting, and coordination abilities, with the capacity to manage multiple responsibilities and collaborate across departments. High standards of professional integrity, confidentiality, discipline, and accountability are essential.

Preferred Qualifications and Benefits

The ideal candidate will exhibit ownership, discipline, sound judgment, and a proactive approach to problem-solving. They should be capable of managing HR processes, overseeing administrative operations, controlling resources, and implementing professional systems that support organizational efficiency. The position offers a competitive salary of up to PKR 120,000 per month, depending on experience. This is a full-time, in-person role based at the Group’s head office.

Khan Alliance Group is committed to building durable businesses through disciplined management, professional people, effective systems, and long-term value creation. This role offers an excellent opportunity to contribute to a dynamic and growing organization.