Assistant HR (On-Site)

We are looking for a proactive and organized Assistant HR to join our on-site team at Kazani Heights, Soan Garden, Islamabad. This role primarily supports US-based businesses by managing recruitment and daily HR operations. The ideal candidate will have hands-on experience in sourcing, screening, hiring, and placing candidates, preferably for US companies. You will independently handle recruitment activities, maintain professional communication, keep organized records, and assist management with various HR-related tasks.

Key Responsibilities

Recruitment and Talent Acquisition:
Source candidates through job portals, LinkedIn, social media, referrals, and other channels. Manage the full recruitment cycle from job postings to candidate placement. Screen CVs, conduct initial assessments, and shortlist candidates based on job criteria. Conduct interviews to evaluate candidates’ communication skills, experience, and overall suitability. Qualify candidates ensuring alignment with skills, availability, salary expectations, and job requirements. Coordinate interviews with management and maintain communication with candidates throughout the process. Maintain a pipeline of qualified candidates for current and future vacancies. Assist in preparing job descriptions, advertisements, interview questions, and assessment criteria. Support onboarding activities including joining formalities, documentation, and orientation. Follow up with selected candidates to confirm joining dates and facilitate smooth onboarding.

HR Administration and Record-Keeping:
Maintain organized databases of applicants, interview outcomes, and hiring status. Update recruitment trackers and reports using Excel, Google Sheets, or similar tools. Manage employee records, attendance, leave documentation, and other HR files while ensuring confidentiality of recruitment and employee information. Track recruitment progress and provide regular updates to management. Help improve recruitment procedures, HR documentation, and internal workflows. Support employee communication and assist in resolving routine workplace issues. Monitor attendance, punctuality, workplace conduct, and policy adherence. Assist with performance follow-ups and probation tracking when needed.

Management and General Support:
Provide regular recruitment updates and suggest solutions to hiring challenges. Coordinate with management to understand staffing needs and priorities. Maintain a professional and productive office environment. Take ownership of assigned tasks and meet deadlines. Handle additional administrative, operational, or HR duties as assigned during non-recruitment periods.

Required Qualifications
Minimum of 2 years’ experience in HR and recruitment. Proven ability to source, hire, qualify, and place candidates independently. Experience recruiting for US-based companies is highly preferred. Strong skills in candidate screening, interviewing, and assessment. Excellent written and verbal English communication skills. Proficient in Excel, Google Sheets, email, online job portals, and recruitment tools. Ability to maintain accurate records and handle confidential information. Proactive problem-solving skills with the ability to work independently. Strong interpersonal, negotiation, and organizational abilities. Professional work ethics, punctuality, accountability, and attention to detail. Ability to prioritize tasks and stay productive during slow recruitment periods. Willingness to take on additional responsibilities as needed.

Preferred Qualifications and Benefits
Candidates with their own transportation are preferred due to night shift hours (8:00 PM – 4:00 AM, six days a week). Female candidates are strongly encouraged to apply. The role offers a professional office setup and a supportive working environment. Paid training and guidance on company processes will be provided. There is an opportunity to develop recruitment, HR, and operational skills within a collaborative, female-based team environment. This position also offers the chance to contribute to building and improving HR processes as the company grows.

Job Details
Position: Assistant HR
Employment Type: Full-time, on-site
Salary: PKR 70,000 per month
Location: Kazani Heights, Soan Garden, Islamabad
Schedule: 8:00 PM – 4:00 AM PKT, six days a week
Break: 30 minutes per shift

If you have hands-on recruitment experience, especially with US-based companies, and can manage the hiring process while supporting broader HR functions, we encourage you to apply.