Assistant Manager - Finance

This role involves comprehensive financial management and oversight within a multi-district health project environment. The incumbent will be responsible for managing payables, petty cash, employee advances, payroll processing, grant receipts and disbursements, taxation, and accounting system maintenance. The position requires close coordination with various departments, provincial and district offices, and external stakeholders to ensure timely and accurate financial operations in compliance with organizational policies and donor requirements. Additionally, the role includes capacity building of finance staff, audit coordination, and providing financial guidance to project partners.

Key Responsibilities

Financial Management and Payables:
Review vendor payments to ensure timely processing after due verification. Assist in resolving payment queries and advise project staff accordingly. Verify completeness of supporting documents, tax status, and cheque details. Ensure timely disbursement of cheques and follow up on unpresented or outstanding cheques. Manage reimbursement of per diems and travel expenses in line with approved policies. Maintain effective controls over all banking transactions.

Petty Cash Management:
Implement and oversee the Petty Cash Imprest system across eight self-implemented districts. Review petty cash advance requests and replenishments for compliance with policy limits. Guide new staff on petty cash policies, allowable expenses, and documentation flow. Ensure timely provision of advances and provide accurate templates for IOU forms, vouchers, and expense summaries.

Employee Advances Management:
Review advance requests from project management units, provincial offices, and districts, ensuring budget approvals and departmental sign-offs. Monitor party-wise ledgers for timely adjustment of advances by district coordinators, admin assistants, and provincial managers.

Payroll Processing:
Review and verify monthly payroll calculations, including EOBI, provident fund, loans, reimbursements, and tax deductions. Reconcile payroll data month-to-month and ensure correct budget coding in the general ledger. Confirm payroll authorization by designated signatories. Coordinate final settlements and provident fund payments with relevant offices and banks.

Grants Receipt Recording and Disbursements:
Accurately record grant donations using correct exchange rates. Review cash disbursement requests from sub-recipients and ensure compliance with approved grant conditions. Prepare donor reports as per specified templates. Report grants receipts exceeding PKR 5 million to head office monthly.

Taxation and Tax Reporting:
Collaborate with supply chain and procurement teams to apply correct sales tax and withholding tax exemptions. Ensure timely deposit of withheld taxes to government treasury. Review monthly tax reports for submission to head office.

General Ledger and Accounting System Maintenance:
Maintain and update chart of accounts and cost centers in line with approved budgets and reporting requirements. Review system-generated vouchers for accuracy. Manage user access rights and coordinate with banks and head office for account maintenance and cheque clearances.

Budgeting:
Ensure correct budget code allocation for all payments in coordination with the Senior Grants Coordinator. Prepare variance analysis reports comparing actual and budgeted expenses when required.

Capacity Building of Finance Staff:
Identify training needs and conduct inter-departmental capacity-building exercises for new finance staff.

Support to Provincial and District Offices and Sub-Recipients:
Provide financial guidance and resolve queries for provincial offices and district units involved in the Global Fund Malaria Project. Review financial documentation of partner organizations and conduct site visits.

Audit Coordination and Support:
Serve as lead coordinator for external grant audits. Liaise with internal audit teams on pre- and post-audit matters. Conduct quarterly financial reviews of sub-recipients and report findings.

Required Qualifications
- Proven experience in financial management, preferably within donor-funded projects.
- Strong knowledge of accounting principles, payroll processing, taxation, and grant management.
- Proficiency in accounting software and general ledger maintenance.
- Ability to coordinate with multiple stakeholders including banks, head office, and project teams.
- Excellent analytical and communication skills.
- Experience in capacity building and training of finance staff.

Preferred Qualifications and Benefits
- Familiarity with Global Fund grant financial guidelines and reporting.
- Experience working in health sector projects or non-profit organizations.
- Commitment to organizational policies including zero tolerance for sexual exploitation and abuse.

Indus Hospital & Health Network maintains strict background checks and controls to ensure a safe and ethical workplace environment.