Assistant Manager Inventory - Hospital

This role involves supporting management in the development and execution of inventory management policies and procedures to ensure efficient stock control and smooth store operations. The incumbent will be responsible for overseeing daily inventory activities, verifying received goods against purchase orders and specifications, and maintaining accurate records of all inventory transactions. Close monitoring of stock levels and coordination for timely replenishment are essential to avoid shortages or excess stock. The position requires ensuring proper storage, labeling, and handling of inventory items while applying FIFO principles and monitoring product expiry dates. Collaboration with procurement and other departments is necessary to guarantee the availability of supplies. The role also includes supervising physical stock counts, reconciling inventory records, identifying discrepancies, and preparing detailed inventory reports. Compliance with hospital SOPs, inventory controls, and safety guidelines is mandatory.

Key Responsibilities

- Assist management in developing and implementing inventory management policies and procedures.
- Oversee daily inventory and store operations to ensure effective stock control.
- Verify received goods against purchase orders, delivery documents, and approved specifications.
- Maintain accurate records of inventory receipts, issues, returns, transfers, and adjustments.
- Monitor stock levels and coordinate timely replenishment to prevent shortages and overstocking.
- Ensure proper storage, labeling, handling, and preservation of inventory items.
- Implement FIFO principles where applicable and monitor product expiry dates.
- Coordinate with Procurement and relevant departments to ensure the timely availability of supplies.
- Supervise physical stock counts and reconcile inventory with system records.
- Identify and report stock discrepancies, damaged goods, expired items, and slow-moving inventory.
- Prepare inventory reports covering stock positions, consumption, expiry, and reconciliation.
- Coordinate with Finance and Accounts for inventory verification and reconciliation.
- Ensure compliance with hospital SOPs, inventory controls, and applicable safety and infection control guidelines.

Required Qualifications

- Minimum of a bachelor’s degree.
- 3 to 5 years of experience in inventory management, store operations, or a related field.
- Strong knowledge of inventory management, stock control, reconciliation, and verification processes.
- Proficiency in inventory management systems and Microsoft Excel.
- Excellent analytical, organizational, and problem-solving skills.
- Strong supervisory capabilities with keen attention to detail.

Preferred Qualifications and Benefits

- An MBA in Supply Chain Management is preferred.

This position offers the opportunity to contribute significantly to the operational efficiency of inventory management within a hospital setting, ensuring compliance with established protocols and supporting cross-functional collaboration.