Assistant Manager Purchase - Hospital

This role involves supporting the Supply Chain Management (SCM) team in developing and maintaining procurement policies and procedures to ensure efficient purchasing operations. The successful candidate will manage quotation-based procurement activities, process purchase requisitions, and coordinate with various departments to secure supplier quotations. They will be responsible for preparing comparative statements for evaluation and obtaining necessary approvals before issuing purchase orders, work orders, and contracts. Timely follow-up on procurement activities and verification of goods and services against approved specifications are essential to this position. Additionally, the role requires coordination of deliveries to the Store Section, maintaining accurate documentation, and working closely with Finance and Accounts to ensure prompt invoice payments. Preparing departmental reports and adhering to hospital SOPs and procurement guidelines are also key aspects of the job.

Key Responsibilities:

- Support SCM management in developing and maintaining procurement policies and procedures.
- Manage quotation-based procurement activities and process purchase requisitions from relevant departments.
- Obtain supplier quotations and prepare comparative statements for evaluation and approval.
- Prepare and issue purchase orders, work orders, and contracts after approval from the competent authority.
- Follow up on procurement activities to ensure timely execution and delivery.
- Verify that procured goods, materials, works, and services meet approved specifications and requirements.
- Coordinate the delivery of purchased items to the Store Section and maintain proper documentation.
- Ensure procurement vouchers include all relevant supporting documents, such as requisitions, quotations, comparative statements, invoices, and delivery notes.
- Coordinate with Finance and Accounts to facilitate accurate and timely invoice payments.
- Prepare departmental reports and ensure compliance with hospital SOPs and procurement guidelines.
- Perform other procurement-related duties as assigned by the Head of Department.

Required Qualifications:

- Minimum of a bachelor's degree.
- 3 to 5 years of experience in procurement, purchasing, or a related field.
- Good understanding of Supply Chain Management and procurement procedures.
- Strong negotiation, analytical, and coordination skills.
- Ability to manage procurement documentation accurately and meet deadlines.
- High attention to detail and commitment to organizational policies and compliance.

Preferred Qualifications and Benefits:

- An MBA in Supply Chain Management is preferred.

This position offers an opportunity to contribute to the efficient procurement processes within a hospital environment, ensuring compliance with established policies and supporting overall organizational goals.