Assistant Manager Purchase - Hospital

This role involves supporting the Supply Chain Management (SCM) team in the development and maintenance of procurement policies and procedures. The successful candidate will manage quotation-based procurement activities, process purchase requisitions from various departments, and handle supplier quotations by preparing comparative statements for evaluation and approval. They will be responsible for preparing and issuing purchase orders, work orders, and contracts following approval from the relevant authorities. Ensuring timely follow-up on procurement activities and verifying that all procured goods, materials, works, and services meet the approved specifications is a key part of this position.

Coordination with the Store Section for the delivery of purchased items and maintaining accurate documentation is essential. The role also requires ensuring that procurement vouchers are complete with all necessary supporting documents such as requisitions, quotations, comparative statements, invoices, and delivery notes. Collaboration with the Finance and Accounts departments is necessary to facilitate accurate and timely invoice payments. Additionally, the candidate will prepare departmental reports and ensure full compliance with hospital Standard Operating Procedures (SOPs) and procurement guidelines. Other procurement-related duties may be assigned by the Head of Department as needed.

Key Responsibilities

- Support SCM management in developing and maintaining procurement policies and procedures.
- Manage quotation-based procurement activities and process purchase requisitions from relevant departments.
- Obtain supplier quotations and prepare comparative statements for evaluation and approval.
- Prepare and issue purchase orders, work orders, and contracts after obtaining approval from the competent authority.
- Follow up on procurement activities to ensure timely execution and delivery.
- Verify that procured goods, materials, works, and services meet approved specifications and requirements.
- Coordinate the delivery of purchased items to the Store Section and maintain proper documentation.
- Ensure procurement vouchers include all relevant supporting documents, including requisitions, quotations, comparative statements, invoices, and delivery notes.
- Coordinate with Finance and Accounts to facilitate accurate and timely invoice payments.
- Prepare departmental reports and ensure compliance with hospital SOPs and procurement guidelines.
- Perform other procurement-related duties assigned by the Head of Department.

Required Qualifications

- Minimum of a bachelor’s degree; an MBA in Supply Chain Management is preferred.
- 3 to 5 years of experience in procurement, purchasing, or a similar role.
- Strong understanding of Supply Chain Management and procurement procedures.
- Excellent negotiation, analytical, and coordination skills.
- Ability to manage procurement documentation accurately and meet deadlines.
- High attention to detail and a strong commitment to organizational policies and compliance.

No additional preferred qualifications or benefits were specified for this position.